Office Coordinator

Randstad USA; Lee's Summit (MO); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

medical

prescription

dental

vision

AD&D

life insurance offerings

short-term disability

401K plan

Job summary

Randstad USA is seeking an organized Office Coordinator to manage day-to-day AP/AR processing, journal entries, and basic month-end reconciliations while keeping the front office running smoothly.

In this role, you will support order fulfillment, assist with payroll and HR-related tasks, and act as a dependable backbone for the team in a dynamic office environment in Lee's Summit, MO.

Qualifications

• 3 years of experience
• Experience level: Experienced
• Education: High School

Responsibilities

• Manage full-cycle Accounts Payable (AP), including invoice validation, voucher entry, and batch payment runs.
• Handle Accounts Receivable (AR) tasks: process incoming payments, apply cash receipts, and issue monthly client account statements.
• Serve as cross-functional backup for primary billing and invoice generation.
• Prepare, post, and audit general ledger journal entries.
• Perform month-end close procedures, account reconciliations, and financial reporting packages for executive leadership.
• Process incoming sales orders and maintain accuracy throughout the fulfillment lifecycle.
• Collaborate with production teams to adjust order specifications and scheduling needs.
• Act as primary point of contact for client order confirmations, status tracking, and inquiry resolution.
• Provide operational backup for domestic and international shipping documentation, customs forms, and dispatch records.
• Welcome clients, guests, and vendors, maintaining a professional front-desk environment.
• Direct incoming main-line phone inquiries, screening calls and routing them to appropriate team members.

Skills

Accounts Payable

Accounts Receivable

Human Resources

Data Entry

Education

High School

Job description

Looking for a dynamic office role where your bookkeeping, administrative, and team-support skills can shine every day? We are hiring an organized Office Coordinator to handle day-to-day AP/AR processing, journal entries, and basic month-end reconciliations while keeping our front office running smoothly and supporting order fulfillment. If you thrive in a multi-tasking environment and enjoy being the dependable backbone of a team.

salary: $47,800 - $52,000 per year

shift: First

work hours: 8 AM - 4:30 PM

education: High School

Responsibilities

• Manage full-cycle Accounts Payable (AP), including invoice validation, voucher entry, and batch payment runs.
• Handle Accounts Receivable (AR) tasks: process incoming payments, apply cash receipts, and issue monthly client account statements.
• Serve as cross-functional backup for primary billing and invoice generation.
• Prepare, post, and audit general ledger journal entries.
• Perform month-end close procedures, account reconciliations, and financial reporting packages for executive leadership.

Operations, Logistics & Sales Support

• Process incoming sales orders and maintain accuracy throughout the fulfillment lifecycle.
• Collaborate with production teams to adjust order specifications and scheduling needs.
• Act as primary point of contact for client order confirmations, status tracking, and inquiry resolution.
• Provide operational backup for domestic and international shipping documentation, customs forms, and dispatch records.

Front Office & Visitor Relations

• Welcome clients, guests, and vendors, maintaining a professional front-desk environment.
• Direct incoming main-line phone inquiries, screening calls and routing them to appropriate team members.

Skills

• Accounts Payable
• Accounts Receivable
• Human Resources
• Data Entry

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Experience

• Experienced
• 3 years

Education

• High School

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan

This posting is open for thirty (30) days.