Office Manager

Crystal Bees LLC; Southington (CT); On-site; USD 40,000 - 60,000; Full time

Job summary

A local business in Southington is seeking an Office Administrator to manage essential office functions including bookkeeping, payroll, and HR tasks. The ideal candidate will have 2 years of experience, be detail-oriented, and proficient with QuickBooks, Excel, and Word. This role includes responsibilities such as managing accounts payable, generating reports, and ordering supplies. Applicants should possess strong organizational and communication skills. This position offers a dynamic work environment where teamwork and a positive attitude are valued.

Qualifications

• Must have 2 years experience in office and bookkeeping duties.
• Must be detail oriented and organized.
• Strong written and verbal communication skills required.

Responsibilities

• Handle bank reconciliation and payroll.
• Manage accounts payable processes and prepare financial reports.
• Order office supplies and manage inventory.

Skills

Detail oriented

Organizational skills

Proficient in MS Excel

Proficient in MS Word

QuickBooks proficiency

Strong communication skills

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Responsible for handling the fundamental aspects including bank reconciliation, payroll, HR, accounts payable, financial reports, food/labor cost.

Must be detail oriented, have exceptional organizational skills and use Excel, Word, and QuickBooks. Looking for someone who is friendly, a self-starter, a team player, can work well under pressure, has a great attitude and goes the extra mile to get the job done.

Must have 2 year experience with similar office and bookkeeping duties.

The Office Administrator will carry out administrative tasks to ensure the office runs smoothly on a daily basis. This includes doing basic bookkeeping and administrative, IT-related, and financial activities. The Office Administrator has the responsibility of ordering office supplies. Additionally, responsible for ordering Redemption Counter merchandise.

Primary responsibilities

• Accounts Payable bill payment
• On Boarding new employees
• Payroll and time and attendance
• Code payables for accounts payable and input
• Manage Credit Card receipts and input
• Make bank deposits and receipts of money
• General Office Duties Responsibilities
• Provide inventory support, including maintaining office materials and supplies.
• Receive requests for materials and equipment and prepare purchase orders accordingly.
• Transmit purchase orders directly to vendors for purchases.
• Generate 1099's.
• Prepare appropriate schedules and reports as requested by CFO.

Knowledge and Skills Requirements

A Bookkeeper/Office Administrator must be proficient in the use of computers and related software such as MS Word, MS Excel, and QuickBooks. The candidate must be extremely organized, detail-oriented, efficient, and highly analytical, with strong written and verbal communication skills. Knowledge in billing, human resource systems, and bookkeeping principles is also necessary.

Application Instructions

Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.