Office Manager

Carlton Industries Corp.; Hamden (CT); On-site; Full time

Job summary

A leading manufacturing company in Connecticut seeks a skilled Office Manager with 3-5 years of experience. The role requires proficiency in financial management, bookkeeping, and payroll administration. Ideal candidates should have strong communication skills and a degree in Accounting or Business Administration. Familiarity with QuickBooks and ADP is essential. This position offers competitive salary based on experience.

Qualifications

• 3-5 years of experience in Office Management, Bookkeeping, or similar roles.
• Strong proficiency with QuickBooks and Microsoft Office tools.
• Ability to manage sensitive information with confidentiality.

Responsibilities

• Oversee bookkeeping and accounting functions.
• Manage payroll and employee benefits administration.
• Support daily office management operations.

Skills

Interpersonal skills

Written and verbal communication

Multitasking

Problem-solving skills

Attention to detail

Education

Associates or Bachelor’s degree in Accounting or Business Administration

Tools

QuickBooks Desktop

ADP Payroll

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Role and Responsibilities

• Financial Management & Bookkeeping:
  • Oversee and manage basic bookkeeping and general accounting functions.
  • Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes.
  • Maintain banking relationships and perform online banking transactions.
  • Support credit management and collections efforts.
  • Collaborate with company leadership on budgeting and financial reporting.
• Human Resources & Payroll Administration:
  • Administer bi-weekly payroll processing via ADP.
  • Manage employee benefits administration and support annual enrollment.
  • Maintain accurate employee and HR recordkeeping.
  • Ensure compliance with company policies and established procedures.
• Office Operations & Supervision:
  • Provide general office management support to ensure efficient daily operations.

Qualifications and Education Requirements

• Minimum of 3-5 years of progressive experience in an Office Management, Bookkeeping, or similar administrative/financial role.
• Associates or Bachelor’s degree in Accounting, Business Administration, or a related field preferred (relevant experience may substitute).
• Core Competencies:
  • Strong interpersonal and relationship-building skills.
  • Excellent written and verbal communication abilities.
  • Proven multitasking and complex problem-solving skills in a fast-paced setting.
  • Ability to handle sensitive information with the highest level of professionalism and confidentiality.
  • High attention to detail and a commitment to accuracy.

Technical Proficiency

• Required:
  • Proficiency with QuickBooks Desktop (Accounting/General Ledger).
  • Experience administering payroll and HR functions using a platform like ADP.
  • Strong skills in Microsoft Excel, Word, and Outlook.
  • Familiarity with Online Banking platforms.
• Preferred:
  • Experience with a manufacturing ERP/MRP software is a plus.

Additional Notes

Must be able to read, write, speak, and understand English fluently.

Salary range

The salary range for this position is competitive and will be commensurate with the candidate’s level of knowledge, experience, and qualifications