Accounting & Office Administrator

Savaria; Boynton Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Savaria is seeking an Accounting & Office Administrator for day-to-day accounting and administrative duties in Boynton Beach, FL. The role focuses on accurate AR/AP, payroll processing via ADP, and GL maintenance in QuickBooks, while providing strong organizational support in a fast-paced environment.

The ideal candidate brings at least three years in accounting, proficiency with QuickBooks and Excel, and a meticulous attention to detail to ensure accuracy and confidentiality across multiple

Qualifications

• Associate's degree in Accounting, Finance, Business, or equivalent experience preferred.
• Minimum of three years of accounting or bookkeeping experience.
• Strong understanding of accounts receivable, accounts payable, payroll, bank reconciliations, credit card reconciliations, and general ledger accounting.
• Experience processing payroll using ADP.
• Proficiency with QuickBooks and Microsoft Excel.
• Excellent organizational, analytical, and communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines while maintaining confidentiality.

Responsibilities

• Prepare and distribute customer invoices.
• Record customer payments and apply cash receipts.
• Maintain customer accounts and apply deposits and payments accurately.
• Ensure all accounts receivable transactions are accurately posted to the appropriate general ledger accounts.
• Monitor accounts receivable aging and assist with collection efforts.
• Reconcile customer accounts and resolve billing discrepancies.
• Process vendor invoices accurately and in a timely manner.
• Review and code invoices to the appropriate general ledger accounts.
• Match invoices to purchase orders and required approvals.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Process bi-weekly payroll using ADP.
• Maintain employee payroll records, deductions, and earnings.
• Process new hires, employee changes, and terminations within ADP.
• Ensure payroll is processed accurately and in compliance with company policies and applicable regulations.
• Perform monthly bank reconciliations.
• Reconcile all company credit card accounts and ensure transactions are accurately coded to the appropriate general ledger accounts.
• Reconcile other balance sheet accounts and investigate any discrepancies.
• Research and resolve reconciling items in a timely manner.
• Maintain complete and accurate supporting documentation for all reconciliations.
• Maintain the accuracy and integrity of the general ledger.
• Review accounting transactions to ensure proper coding and account classification.
• Prepare and post journal entries.
• Perform monthly general ledger reconciliations.
• Assist with month-end and year-end closing activities.
• Maintain accurate accounting records in QuickBooks.
• Assist in the preparation of financial reports and provide support during audits.
• Maintain accounting files and financial records.
• Respond to customer and vendor accounting inquiries.
• Assist with insurance certificates, licensing, and other administrative duties.
• Support management with special projects and other duties as assigned.

Skills

Organizational skills

Analytical skills

Communication skills

Attention to detail

Multitasking

Confidentiality

Education

Associate degree in Accounting

Tools

QuickBooks

Microsoft Excel

Job description

Position Summary

The Accounting & Office Administrator is responsible for the day-to-day accounting and administrative functions of the company. This position ensures the accurate processing of accounts receivable, accounts payable, payroll, bank and credit card reconciliations, and general ledger activities while maintaining the integrity of the company's financial records in QuickBooks. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Essential Responsibilities

Accounts Receivable

• Prepare and distribute customer invoices.
• Record customer payments and apply cash receipts.
• Maintain customer accounts and apply deposits and payments accurately.
• Ensure all accounts receivable transactions are accurately posted to the appropriate general ledger accounts.
• Monitor accounts receivable aging and assist with collection efforts.
• Reconcile customer accounts and resolve billing discrepancies.

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Review and code invoices to the appropriate general ledger accounts.
• Match invoices to purchase orders and required approvals.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.

Payroll

• Process bi-weekly payroll using ADP.
• Maintain employee payroll records, deductions, and earnings.
• Process new hires, employee changes, and terminations within ADP.
• Ensure payroll is processed accurately and in compliance with company policies and applicable regulations.

Bank & Account Reconciliations

• Perform monthly bank reconciliations.
• Reconcile all company credit card accounts and ensure transactions are accurately coded to the appropriate general ledger accounts.
• Reconcile other balance sheet accounts and investigate any discrepancies.
• Research and resolve reconciling items in a timely manner.
• Maintain complete and accurate supporting documentation for all reconciliations.

General Ledger & Accounting

• Maintain the accuracy and integrity of the general ledger.
• Review accounting transactions to ensure proper coding and account classification.
• Prepare and post journal entries.
• Perform monthly general ledger reconciliations.
• Assist with month-end and year-end closing activities.
• Maintain accurate accounting records in QuickBooks.
• Assist in the preparation of financial reports and provide support during audits.

Administrative Responsibilities

• Maintain accounting files and financial records.
• Respond to customer and vendor accounting inquiries.
• Assist with insurance certificates, licensing, and other administrative duties.
• Support management with special projects and other duties as assigned.

Qualifications

• Associate's degree in Accounting, Finance, Business, or equivalent experience preferred.
• Minimum of three years of accounting or bookkeeping experience.
• Strong understanding of accounts receivable, accounts payable, payroll, bank reconciliations, credit card reconciliations, and general ledger accounting.
• Experience processing payroll using ADP.
• Proficiency with QuickBooks and Microsoft Excel.
• Excellent organizational, analytical, and communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines while maintaining confidentiality.

Preferred Qualifications

• Experience in a construction, service, or project-based business.
• Experience supporting month-end close and financial reporting.
• Knowledge of payroll taxes and basic accounting principles.