Office Manager

Indeck Energy Services; Silver Springs (NV); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Hourly rate $20-$23 per hour

Medical, Dental, Vision, 401K

Company paid STD/LTD/Life Insurance

Job summary

Indeck Energy Services in Silver Springs, NY seeks an Office Manager who will report to the Plant Manager and handle daily administrative tasks to keep the office running efficiently.

Responsibilities include answering phones, payroll processing support, purchasing, receiving shipments, invoicing, data entry, and maintaining environmental and plant records. This is a non-remote, in-office role requiring reliable, detail-oriented professionals.

Qualifications

• High school diploma or GED required.
• Valid driver’s license required.
• Minimum 2 years’ experience in a professional business environment.
• Experience with Word, Excel, Outlook, and Adobe preferred.

Responsibilities

• Answer phones, direct/screen calls, relay messages.
• Communicate effectively via oral, written, and electronic methods.
• Assist in bi-weekly payroll processing and prepare summary reports.
• Handle purchasing: enter requisitions, place supplier orders.
• Receive shipments, verify orders, process material receipts.
• Prepare and verify invoices and post online for payment.
• Perform data entry and inventory reports using maintenance software.
• Prepare regulatory environmental reports and maintain plant records.
• Process daily mail and provide general office support.
• This is an in-office, non-remote role; must come to the office daily.

Skills

Communication skills

Organizational skills

Payroll processing

Data entry

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe

Job description

Job Title: Office Manager.

Location: Silver Springs, NY.

Job Type: Full Time.

Come join our team in Silver Springs!!

Full Job Description: With accountability to the Plant Manager, the Office Manager works independently and performs the administrative tasks on a daily basis to assure an efficient and reliable operation of the office. These duties are performed in compliance with plant policies, procedures, rules, and regulations regarding plant administration, safety, and conduct.

Essential Duties and Responsibilities:

• Answering the telephone, directing and/or screening calls, taking and relaying messages.
• Communicate effectively, accurately, and efficiently using oral, written, and electronic methods of communication.
• Assist in the processing of bi-weekly payroll and prepare summary reports for corporate office.
• Purchasing functions including entering requisitions into the purchasing system and placing orders with vendors, suppliers, and contractors as necessary.
• Receiving of shipments, verifying accuracy of orders, and processing receipt of materials.
• Prepare and verify invoices, perform on-line posting and forward to corporate office for payment.
• Perform data entry, receiving and prepare inventory reports using plant maintenance software.
• Prepare, compile and obtain approval for the timely submission of environmental regulatory reports.
• Maintain plant records for purchasing, payroll, federal & state emissions program files and training.
• Pick up mail from post office and process on a daily basis.
• All other administrative or general office support related to duties as assigned.
• This is a non-remote position. Must be able to come into the office every day.

Minimum Requirements:

• Minimum high school diploma or GED.
• Valid driver's license.
• Minimum of 2 years' experience in a professional business environment.
• Experience in Microsoft Word, Excel, Outlook, and Adobe.
• Willingness and ability to learn new software programs.
• Must possess excellent written and oral communication skills.
• Reliable, accurate work with strong organizational skills with attention to detail.

Physical Requirements:

• Job typically involves working in an office environment, occasionally traversing the plant operating areas as required.
• Environment - The majority of time is spent at a desk in a sitting position. Walking/standing/stooping as required for records management and filing.
• Typing and data processing.
• Vehicle travel to/from local post office, Fed-Ex, etc. as required to process mail and packages.
• Must pass pre-employment background check, physical and drug screening.

Benefits & Compensation:

• Hourly Rate: $20-$23 per hour. DOE.
• Fulltime, Medical, Dental, Vision, 401K
• Company Paid: STD, LTD & Life Insurance