Office Manager (NYS)

Lexicon Inc; Blytheville, Northern (AR, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

HSA with Employer contributions

Vision Insurance

Life Insurance

Disability Income Benefits

Paid Holidays

Paid Vacation

401 (k)

ESOP

Job summary

Lexicon Inc. is seeking an Office Manager to oversee field payroll, billing and purchasing. The role includes processing time sheets, managing vendor files and maintaining employee records. You will ensure accurate and timely financial and administrative tasks on site.

Applicants should have a high school diploma or equivalent with a related degree or trade training and at least five years in accounting or office management, with strong Word/Excel/Access and excellent organizational skills.

Qualifications

• High School diploma or equivalent; Associate degree or trade school equivalent.
• Minimum 5 years’ experience in an accounting department or as an Office Manager.
• Proficient in Word, Excel and Access.
• Excellent organizational and communication skills.

Responsibilities

• Process field payroll, billing and purchasing accurately and timely.
• Verify foreman sheets, balance and enter man hours daily.
• Record daily equipment usage and update job-site inventory.
• Provide new hires with paperwork and maintain employee files.
• Manage field checking accounts, payroll advances, and reports.
• Prepare job numbers, maintain vendor files, and report project status.
• Track job extras and notify billing of changes.
• Answer incoming calls professionally and assist applicants.
• Adhere to safety and OSHA regulations; overtime may be required.

Skills

Microsoft Word

Excel

Access

Organizational skills

Communication skills

Education

High school diploma or equivalent; Associate degree or trade school

Job description

Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services.

Position Summary

The Office Manager is responsible for the accurate and timely completion of all field payroll, billing and purchasing.

Essential Duties and Responsibilities

• Collects the Foreman sheets and verifies the accuracy; balances sheets & enters man hours to the payroll/billing system on a daily basis.
• Records daily equipment usage by job and phase numbers. Prepares updated inventory of all tools and equipment (owned and rented) on job site.
• Provides new employees with necessary new hire paperwork and ensures accurate completion of all forms. Keeps updated employee files.
• Responsible for the field checking account (e.g. writing checks, making copies of checks related to payroll (advances, payroll adjustments)). Prepares weekly cash disbursement reports.
• Submits all employee status changes to the payroll and human resources departments (e.g. pay rates, address, W-4, location and classification). Ensures the timely and detailed completion and submittal of all termination and warning reports.
• Types quotes or bids as requested by the Project Manager. Issues job numbers for all new work secured. Keeps accurate job and vendor files. Provides status reports of all jobs to the Project Manager.
• Tracks all extras to a job and chargeback’s to the customer. Notifies the billing department of all changes.
• Responsible for answering all incoming phone calls in a friendly, helpful manner. Generates a list of all prospective employees who call in response to ads.
• Files, copies and performs other miscellaneous clerical duties.
• Delegates duties and responsibilities to Job Site Office Clerks and provides input on performance appraisals.
• Adheres to all company safety and OSHA regulations.
• The ability to work overtime and regular, punctual attendance is required.

Qualifications

High School diploma or equivalent with either an Associates Degree or equivalent from a trade school. Minimum of 5 years’ experience in an accounting department or as an Office Manager. Proficient in Microsoft Word, Excel and Access. Excellent organizational and communication skills required.

Physical Demands

Must be able to sit and work directly on a computer for extended periods of time. High pressure work environment. Must be able to lift and carry up to 25 pounds occasionally. Considerable amounts of overtime, weekend and holiday work required.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be considered an exhaustive list of all functions, responsibilities, skills and abilities. I have reviewed, understand and can perform the essential functions of this position with or without reasonable accommodations. All of the physical demands listed are essential functions.

• Health Insurance
• HSA with Employer contributions
• Vision Insurance
• Life Insurance
• Disability Income Benefits
• Paid Holidays
• Paid Vacation
• 401 (k)
• ESOP

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Email: [e-mail]

Drug Free Workplace
Equal Opportunity Employer, including disabled and veterans.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese