Office Manager III

Calderys; Fulton (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

Calderys in Alabama seeks an Office Manager; Multi-Site to support plant operations across multiple sites. You will handle payroll input, benefits coordination, and HR data while maintaining employee records and coordinating with the Wellness committee and labor group.

Strong office and data-management skills are essential. This role requires 2–4 years of administrative experience in manufacturing and proficiency with Microsoft Office.

Qualifications

• Minimum two to four years of hands-on administrative support in a manufacturing office environment.
• Proficiency in Microsoft Office Suite.
• Strong interpersonal and communications skills.
• Ability to work effectively in a team and individual environment.
• Requires analytical skills and ability to assemble data.
• Time management and organization skills with accurate attention to detail.
• Time management skills.

Responsibilities

• Processing payroll for multiple sites, input and vacation tracking for hourly employees, and reconciliation of payroll; tracking absenteeism and points for multiple locations; managing weekly crewing for plants.
• Providing basic HR support including employee and retiree insurance, payroll information, FMLA, S&A, and Life Insurance; coordinating accident data with insurer and maintaining OSHA logs.
• Conducting benefits orientation for new hires and maintaining wage increases and benefits; tracking job bids and plant seniority records.
• Labor Management Team Scribe; collecting, logging, and maintaining grievances across locations; managing Wellness committee.
• General office administration: mail handling, plant calls, communications, visitor support, and maintaining employee records.

Skills

Microsoft Office Suite

Interpersonal & communication

Team & independent work

Analytical & data assembling

Time management

Organizational skills

Education

High school diploma or GED certificate

Tools

Microsoft Office Suite

Job description

Essential Job Functions

• Processing payroll for multiple sites, to include input and vacation tracking for hourly employees and reconciliation of payroll; tracking absenteeism system and maintaining points tracking for multiple location; managing weekly crewing for plant(s)
• Performing basic HR support functions including but not limited to, employee and retiree insurance and payroll information, FMLA, S&A, and Life Insurance; coordinating accident information to insurance carrier, maintains OSHA logs and manages submittal process
• Performing benefits orientation for new hires; maintaining accurate wage increases and benefits for new hires and training on jobs; managing and tracking the job bid posting process; maintaining plant seniority records
• Labor Management Team Scribe; collecting, logging, and maintaining grievances at multiple locations; managing the Wellness committee for multiple locations
• Performing general office administration - incoming/outgoing mail & plant calls; post plant communication and recognition; support to plant visitors; maintaining current and historical employee records.

Scope of Responsibility

The Office Manager; Multi-Site is responsible for the administrative and clerical functions in support of plant operations.

Decision Making

The Office Manager; Multi-Site receives general instruction, analyzes work, and determines action to be taken within standard practice and procedure.

Education / Skills / Knowledge

• High school diploma or GED certificate

• Requires computer operation skills including, proficiency in Microsoft Office Suite

• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment

• Requires analytical skills and the ability to assemble data

• Requires time management and organization skills with accurate and precise attention to detail

• Requires time management skills

  Work Experience

• The Office Manager; Multi-Site requires two (2) – four (4) years of hands-on administrative support experience in a manufacturing office environment.

• Physical and Environmental Requirements

• Physical Activity: Requires more than 2/3 of time using hands/fingers to handle and/or feel or reaching with hands and arms; 1/3 to 2/3 of time sitting, talking or hearing; less than 1/3 of time standing or walking.

• Lifting: Requires lifting up to 25 pounds less than 1/3 of time.

• Vision: Requires accurate close and distance vision and the ability to focus.

• Environment: Requires more than 2/3 of time in an office setting with very limited exposure.

• Noise: Requires exposure to moderate noise.