Office Manager

Indeck Energy Services; Village of Silver Springs (NY); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Life insurance

Job summary

Indeck Energy Services in Silver Springs, NY seeks an Office Manager to handle daily administrative tasks and ensure smooth office operations. Under the Plant Manager, you will manage payroll, purchasing, invoices, and records, while maintaining compliance with plant policies and safety rules.

The role requires strong organizational skills, proficiency in Word/Excel/Outlook/Adobe, and the ability to work on-site daily at the Silver Springs office.

Qualifications

• Minimum high school diploma or GED.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe.
• Excellent written and oral communication skills.

Responsibilities

• Answer telephone and direct or screen calls; relay messages.
• Communicate effectively in writing and verbally.
• Assist in bi-weekly payroll processing and prepare reports for corporate.

Skills

Word

Excel

Outlook

Adobe

Communication

Organizational

Data entry

Payroll processing

Education

High school diploma

Tools

Purchasing system

Plant maintenance software

Regulatory reporting software

Job description

Come join our team in Silver Springs!!

Job Title: Office Manager.

Location: Silver Springs, NY.

Job Type: Full Time.

Full Job Description:

With accountability to the Plant Manager, the Office Manager works independently and performs the administrative tasks on a daily basis to assure an efficient and reliable operation of the office. These duties are performed in compliance with plant policies, procedures, rules, and regulations regarding plant administration, safety, and conduct.

Essential Duties and Responsibilities:

• Answering the telephone, directing and/or screening calls, taking and relaying messages.
• Communicate effectively, accurately, and efficiently using oral, written, and electronic methods of communication.
• Assist in the processing of bi-weekly payroll and prepare summary reports for corporate office.
• Purchasing functions including entering requisitions into the purchasing system and placing orders with vendors, suppliers, and contractors as necessary.
• Receiving of shipments, verifying accuracy of orders, and processing receipt of materials.
• Prepare and verify invoices, perform on-line posting and forward to corporate office for payment.
• Perform data entry, receiving and prepare inventory reports using plant maintenance software.
• Prepare, compile and obtain approval for the timely submission of environmental regulatory reports.
• Maintain plant records for purchasing, payroll, federal & state emissions program files and training.
• Pick up mail from post office and process on a daily basis.
• All other administrative or general office support related to duties as assigned.
• This is a non-remote position. Must be able to come into the office every day.

Minimum Requirements:

• Minimum high school diploma or GED.
• Valid driver’s license.
• Minimum of 2 years' experience in a professional business environment.
• Experience in Microsoft Word, Excel, Outlook, and Adobe.
• Willingness and ability to learn new software programs.
• Must possess excellent written and oral communication skills.
• Reliable, accurate work with strong organizational skills with attention to detail.

Physical Requirements:

• Job typically involves working in an office environment, occasionally traversing the plant operating areas as required.
• Environment - The majority of time is spent at a desk in a sitting position. Walking/standing/stooping as required for records management and filing.
• Typing and data processing.
• Vehicle travel to/from local post office, Fed-Ex, etc. as required to process mail and packages.
• Must pass pre-employment background check, physical and drug screening.

Benefits & Compensation:

• Hourly Rate: $20-$23 per hour. DOE.
• Fulltime, Medical, Dental, Vision, 401K
• Company Paid: STD, LTD & Life Insurance