Office Manager

Express Employment Professionals - Cincinnati East; Pueblo (CO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Hourly pay: $18.00 - $20.00 per hour

401(k)

Dental insurance

Retirement plan

Job summary

Express Employment Professionals - Cincinnati East is seeking an energetic and highly organized Office Manager to lead the administrative operations of a dynamic accounting firm. You will oversee daily office functions, manage staff, coordinate client interactions, and ensure the smooth flow of all administrative activities.

The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an efficient and welcoming office environment.

Qualifications

• Proven supervising experience with strong team management capabilities.
• Proficiency in QuickBooks for bookkeeping and financial management.
• Excellent schedule management skills to coordinate multiple priorities efficiently.
• Vendor management experience to negotiate contracts and maintain supplier relationships.
• Knowledge of human resources processes including onboarding, payroll administration, and employee relations.
• Strong organizational skills with attention to detail in filing, record keeping, and administrative tasks.
• Effective communication skills for interacting with staff, clients, vendors, and external partners.
• Experience in event planning to organize meetings or firm-wide gatherings.
• Ability to manage multi-line phone systems with professional phone etiquette.
• Skills in training & development to support team growth and skill enhancement.
• Knowledge of medical office management practices if relevant to the firm’s services

Responsibilities

• We are seeking an energetic and highly organized Office Manager to lead the administrative operations of a dynamic accounting firm
• This pivotal role involves overseeing daily office functions, managing staff, coordinating client interactions, and ensuring the smooth flow of all administrative activities
• The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an efficient and welcoming office environment
• Join us to help streamline our processes, support our team, and contribute to our firm’s continued success!
• Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management for staff and clients
• Supervise administrative staff, providing training and development opportunities to foster a high-performing team
• Oversee vendor management, including negotiating contracts and maintaining relationships with office supply providers and service vendors
• Coordinate scheduling for meetings, events, and client appointments; plan and execute company events as needed
• Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record maintenance
• Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with payroll processing
• Maintain organized filing systems (both digital and physical), ensuring confidentiality and easy retrieval of documents
• Oversee budgeting activities related to office supplies, equipment, and operational expenses
• Assist with medical office management tasks if applicable, ensuring compliance with relevant regulations
• This role offers the opportunity to develop your leadership skills while supporting a thriving accounting practice dedicated to client success

Skills

Team management

Schedule management

Vendor management

HR processes

Organization

Communication

Event planning

Phone etiquette

Training & development

Medical office management

Tools

QuickBooks

Phone systems

Job description

Qualifications

• Proven supervising experience with strong team management capabilities
• Proficiency in QuickBooks for bookkeeping and financial management
• Excellent schedule management skills to coordinate multiple priorities efficiently
• Vendor management experience to negotiate contracts and maintain supplier relationships
• Knowledge of human resources processes including onboarding, payroll administration, and employee relations
• Strong organizational skills with attention to detail in filing, record keeping, and administrative tasks
• Effective communication skills for interacting with staff, clients, vendors, and external partners
• Experience in event planning to organize meetings or firm-wide gatherings
• Ability to manage multi-line phone systems with professional phone etiquette
• Skills in training & development to support team growth and skill enhancement
• Knowledge of medical office management practices if relevant to the firm’s services

Benefits

• Pay: $18.00 - $20.00 per hour
• 401(k)
• Dental insurance
• Retirement plan

Responsibilities

• We are seeking an energetic and highly organized Office Manager to lead the administrative operations of a dynamic accounting firm
• This pivotal role involves overseeing daily office functions, managing staff, coordinating client interactions, and ensuring the smooth flow of all administrative activities
• The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an efficient and welcoming office environment
• Join us to help streamline our processes, support our team, and contribute to our firm’s continued success!
• Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management for staff and clients
• Supervise administrative staff, providing training and development opportunities to foster a high-performing team
• Oversee vendor management, including negotiating contracts and maintaining relationships with office supply providers and service vendors
• Coordinate scheduling for meetings, events, and client appointments; plan and execute company events as needed
• Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record maintenance
• Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with payroll processing
• Maintain organized filing systems (both digital and physical), ensuring confidentiality and easy retrieval of documents
• Oversee budgeting activities related to office supplies, equipment, and operational expenses
• Assist with medical office management tasks if applicable, ensuring compliance with relevant regulations
• This role offers the opportunity to develop your leadership skills while supporting a thriving accounting practice dedicated to client success