Office Manager

TOM MUSE SERVICE COMPANY; Vienna (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Competitive salary

Job summary

TOM MUSE SERVICE COMPANY seeks an Office Manager to coordinate all administrative duties and office procedures, ensuring smooth operations. Responsibilities include scheduling, invoice payments, vendor negotiations, and equipment maintenance.

The ideal candidate is organized, possesses excellent communication skills, and can implement effective systems and procedures. Qualifications include a high school diploma (GED) with previous office management experience preferred.

Qualifications

• High school diploma/GED required, some college preferred.
• Previous experience as an Office Manager or similar position preferred.
• Understanding of office equipment, systems, and procedures.

Responsibilities

• Maintain calendar of appointments and meetings.
• Design the office layout with efficiency and organization in mind.
• Collaborate with human resources to create, update, and maintain office procedures.
• Maintain office equipment in good working order with the assistance of the IT department.
• Pay and record invoices.
• Negotiate contracts and pricing with vendors and service providers.
• Accurately maintain general office budget.

Skills

Microsoft Office

Verbal communication

Written communication

Time management

Problem-solving

Attention to detail

Education

High school diploma/GED

Some college preferred

Tools

Microsoft Excel

Microsoft Outlook

Job description

Benefits

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Benefits/Perks
• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills