Office Manager

CFS; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

CFS is seeking an Office Manager in a role that blends office operations with critical accounting support. You will handle client invoicing, project billing, and accounts receivable while coordinating vendor relations and internal events.

The position emphasizes collaboration with principals and project teams in a small-business setting, offering visibility and opportunities to expand your administrative and financial skill set.

Qualifications

• 3+ years of office management, administrative, bookkeeping, or related experience.
• Experience with client invoicing, billing, accounts receivable, or basic accounting functions.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with QuickBooks, Deltek Ajera, or similar accounting software is preferred.

Responsibilities

• Oversee daily office operations, vendor relationships, and office administration.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping functions, expense tracking, reconciliations, and financial record maintenance.
• Coordinate meetings, travel arrangements, employee onboarding, and firm events.
• Maintain contracts, project records, proposals, and business documentation.
• Provide administrative support to principals, project managers, and project teams.

Skills

Office management

Administrative support

Billing

Accounts receivable

Invoicing

Microsoft Office

QuickBooks

Deltek Ajera

Tools

QuickBooks

Deltek Ajera

Microsoft Office

Job description

• Be a key contributor to both operational efficiency and the financial success of the business.
• Gain exposure to firm leadership and collaborate closely with principals and project teams.
• Enjoy a diverse role that combines office management, administration, billing, and accounting support.
• Work in a collaborative small-business environment where your contributions are highly visible and valued.
• Play an important role in client invoicing, project billing, and financial administration.
• Support a professional services team and help drive smooth project delivery.
• Take ownership of office operations and help shape a productive, organized workplace.
• Work across multiple business functions, creating opportunities to expand your administrative and financial skill set.
• Join a team-oriented culture where initiative and resourcefulness are appreciated.

Salary: 55-75K

Why This Opportunity Stands Out

• Be a key contributor to both operational efficiency and the financial success of the business.
• Gain exposure to firm leadership and collaborate closely with principals and project teams.
• Enjoy a diverse role that combines office management, administration, billing, and accounting support.
• Work in a collaborative small-business environment where your contributions are highly visible and valued.
• Play an important role in client invoicing, project billing, and financial administration.
• Support a professional services team and help drive smooth project delivery.
• Take ownership of office operations and help shape a productive, organized workplace.
• Work across multiple business functions, creating opportunities to expand your administrative and financial skill set.
• Join a team-oriented culture where initiative and resourcefulness are appreciated.

Key Responsibilities For The Office Manager

• Oversee daily office operations, vendor relationships, and office administration.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping functions, expense tracking, reconciliations, and financial record maintenance.
• Coordinate meetings, travel arrangements, employee onboarding, and firm events.
• Maintain contracts, project records, proposals, and business documentation.
• Provide administrative support to principals, project managers, and project teams.

Qualifications For The Office Manager

• 3+ years of office management, administrative, bookkeeping, or related experience.
• Experience with client invoicing, billing, accounts receivable, or basic accounting functions.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with QuickBooks, Deltek Ajera, or similar accounting software is preferred.

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