Office Manager

Brigham Young University; Provo (UT); On-site; USD 32,000 - 41,000; Part time

Benefits offered by this job

401k

Tuition benefits after two years

Employee assistance program

Free on-campus parking

Free UTA passes

Discounts at the BYU Store

Job summary

Brigham Young University is seeking an experienced Office Manager for Wheatley Institute. You will oversee daily operations, support finance and administration, and coordinate travel for the director and staff, while maintaining confidentiality and compliance with university policies.

The role requires a Bachelor's degree, 2+ years of office experience, and strong organizational skills. A Master’s degree is preferred. This is a part-time position with campus-based work and BYU benefits.

Qualifications

• Bachelor's degree required.
• 2+ years of office experience or equivalent.
• Strong alignment with BYU and Wheatley Institute mission.
• Proficiency with office applications.
• Ability to maintain confidentiality.
• Excellent time-management and multitasking abilities.

Responsibilities

• Oversee day-to-day office activities and serve as main receptionist contact.
• Manage financial procedures, payments, and record-keeping.
• Provide administrative support for the director and staff; schedule travel, meetings, and events.

Skills

Time management

People skills

Flexibility

Multi-tasking

Education

Bachelor's degree

Master's degree

Tools

Office software

Job description

Why Work at BYUAt Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : \"To assist individuals in their quest for perfection and eternal life.\"We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.Belonging StatementUnited by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.Employment RequirementsMembers of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.Equal OpportunityBrigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.**The last day to submit an application for this position is November 8, 2026, by 11:59pm MST. **Office ManagerWheatley Institute is seeking an experienced office manager who has excellent organizational skills and will provide strong, reliable office, financial and administrative support.Note: This is a part-time position (28) hours per week.What you'll do in this position:Office ManagementOversee day to day office activities and serve as main point of contact in reception area.Respond to requests and questions about office operations.Understand and comply with relevant University policies and procedures, including those regarding risk management, financial transactions, time and space scheduling, speaker approval.Financial Processing and ManagementEnsure timely and correct financial proceduresMake department related payments while maintaining financial records and receiptsSetup and maintain proper purchasing, reporting, budgeting and payment processes.Demonstrate flexibility as a utility worker by taking on other duties as assigned.Administrative AssistanceProvide direct administrative support as needed for director and full-time employees by scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee listsBuild or maintain a comprehensive list or database of important contacts including former and current guests, and stakeholdersSupervisor/TrainingManage, schedule and train office students and support staffEnsure optimal use of office equipment, supplies and inventoriesTravelWork with office staff and BYU Travel to schedule travel for director and full-time employeesWork with event planner, office staff, and BYU Travel to schedule and book the travel of guests and speakers of the departmentWork with event planner to coordinate schedules and itineraries with guests, speakers, presenters and othersWhat qualifies you for this role:RequiredA firm commitment to the mission of BYU.Bachelor's degree2+ years of office experience or equivalent education and experienceComplete alignment with the mission of BYU and Wheatley InstituteStrong time-management and people skills, high degree of flexibility and excellent multi-tasking abilityProficiency with office applications and aptitude for learning new software and systemsAbility to maintain confidentialityPreferredMaster's degree or equivalent experience3+ years office experienceAdvanced computer skills and experience with financial programsExperience with maintaining customer databaseWhat we offer in return:This position comes with fantastic benefits , including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Employee assistance program, available to the employee and all members of their householdMay be eligible for tuition benefits after two yearsAccess to the libraryFree on-campus parkingFree UTA passes for employees, spouses, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 49Typical Starting Pay: $23.25-$30.00 per hourThe actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.