Dean's Office Administrative Assistant

Brigham Young University; Provo (UT); On-site; USD 35,000 - 46,000; Full time

Benefits offered by this job

401k

Generous vacation and sick time

13 paid holidays

Employee assistance program

Tuition benefits for employees

Medical/dental benefits

Paid parental leave

Job summary

Brigham Young University is seeking an organized Administrative Assistant for the Dean’s Office of Continuing Education in Provo. You will support senior leaders, manage complex calendars and travel, and handle confidential documentation with discretion.

Responsibilities include coordinating executive meetings, drafting minutes, and guiding cross-functional initiatives while mentoring student assistants. BYU offers extensive benefits and a competitive hourly wage.

Qualifications

• 3+ years supporting senior level administrators.
• Advanced MS Office skills including Excel, Outlook, PowerPoint.
• Excellent communication, attention to detail and discretion with confidential information.
• Strong organizational skills to manage complex travel and meeting schedules under pressure.
• Knowledge of university policies and CE operations; Workday experience preferred.

Responsibilities

• Provide high-level executive and operational partnerships to the senior leadership team of Continuing Education.
• Coordinate executive calendars, communications, travel, meetings, and financial processes with confidentiality.
• Serve as liaison across BYU Continuing Education to ensure efficient operation of the Dean’s Office.
• Lead organization-wide initiatives and events, translating leadership priorities and improving efficiency.
• Recruit, hire, train, and supervise two Dean’s Office student assistants; mentor and evaluate performance.

Skills

Attention to detail

Discretion with confidential info

Organizational skills

Excellent communication

Professionalism

Education

4-year college degree in business or related field

Equivalent professional experience

Tools

Microsoft Office

Workday

Job description

Why Work at BYUAt Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : \"To assist individuals in their quest for perfection and eternal life.\"We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.Belonging StatementUnited by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.Employment RequirementsMembers of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.Equal OpportunityBrigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.**The last day to submit an application for this position is November 15, 2026, by 11:59pm MST. **Dean’s Office Administrative AssistantProvide high-level executive and operational partnerships to the senior leadership team of Continuing Education, including the Dean, four Associate Deans and Legal Counsel. Facilitate executive priorities by strategically managing complex executive calendars, communications, travel, meetings, financial processes, and administrative initiatives while exercising independent judgment, anticipating leadership needs, and maintaining the highest level of confidentiality.Serve as a trusted liaison among university leadership, Continuing Education department directors and employees, faculty, staff, external partners, and stakeholders to ensure the efficient operation of the Dean’s Office and coordination across BYU Continuing Education, an organization of more than 250 full-time employees. Coordinate organization-wide initiatives, executive operations, and large-scale events by translating leadership priorities, resolving complex administrative challenges, and improving organizational efficiency in support of the mission of BYU Continuing Education.What you’ll do in this position:Executive Partnership and Leadership CoordinationPartner with Continuing Education’s senior leadership team, including the Dean, four Associate Deans, and Legal Counsel, to coordinate executive priorities, communication, and operations.Manage complex executive calendars by prioritizing competing demands, anticipating conflicts, and aligning leaders’ time with organizational priorities.Anticipate leadership needs and coordinate meetings, retreats, interviews, information, logistics, and follow-through.Participate in weekly executive leadership and monthly Leadership Council meetings; prepare minutes, document decisions and action items, draft executive materials, and serve as a liaison across the organization while exercising sound judgment and maintaining confidentiality.Executive & Organizational OperationsLead organization-wide and cross-functional initiatives; improve Dean’s Office processes and coordinate employee engagement and recognition activities, including all-employee meetings.Coordinate domestic and international executive travel, authorizations, expense reports, reimbursements, and related financial documentation in accordance with university policies.Coordinate Harman Building room reservations and manage Continuing Education’s 15-vehicle fleet.Coordinate employee assignments for Women’s Conference and Education Week and provide on-site operational support, referring matters outside the position’s authority to the appropriate administrator.Student Employee Leadership & DevelopmentRecruit, hire, train, supervise, and mentor two Dean’s Office student assistants, providing coaching, skill development, and meaningful work assignments.Set priorities, delegate work, coordinate office coverage, monitor performance, provide feedback, and make employment and wage recommendations within university guidelines.What qualifies you for this role:RequiredA firm commitment to the mission of BYU.3+ years supporting senior level administrators.Advanced MS Office skills, including Outlook, PowerPoint, Word, and Excel.Excellent communication, attention to detail, professionalism, and discretion with confidential information.Strong organizational skills to manage complex travel and meeting schedules, competing priorities, and deadlines under pressure.Preferred4-year college degree in business or related field of study preferred or equivalent professional experience.Extensive knowledge of university policies and procedures and their application to CE operations.Experience using Workday.Knowledge of Continuing Education’s organization, programs, and departments.What we offer in return:This position comes with fantastic benefits , including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Generous vacation and sick time, plus 13 paid holidaysEmployee assistance program, available to the employee and all members of their householdTuition benefits for employees and eligible family membersAccess to athletic facilitiesExcellent medical/dental benefitsShort/long term disability benefitsPaid parental and maternity leaveWellness programFree on-campus parkingFree UTA passes for employee, spouse, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 50Typical Starting Pay: $25.75-$33.50 per hour ($53,500-$70,000 annually)