Department Office Manager

Brigham Young University; Provo (UT); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

401k with company contribution

Generous vacation and holidays

Tuition benefits for employees and use

Job summary

Brigham Young University (BYU) seeks an organized Office Manager for the Department of German and Russian. The role keeps administrative processes moving, supervises student staff, and ensures smooth budgets, purchasing, and communications across channels.

You will support faculty, students, and campus partners while aligning with BYU’s mission and Honor Code standards. This position offers a robust benefits package and a path for professional growth within BYU.

Qualifications

• A firm commitment to the mission of BYU.
• Bachelor’s degree plus two years of office administrative work experience or an equivalent combination.
• Ability to manage administrative, financial, and operational processes with accuracy and discretion.
• Strong skills in Word, Excel, Outlook and related tools with ability to learn university systems.
• Ability to prioritize competing work, meet deadlines, and communicate clearly with students, faculty, and campus partners; experience supervising or training employees.

Responsibilities

• Coordinate class scheduling with associate chairs and manage academic support processes.
• Direct daily office operations, including correspondence, calendars, and services to students, faculty, visitors, and campus partners.
• Hire, train, schedule, supervise, and evaluate student office assistants; coordinate hiring processes.

Skills

Microsoft Word

Excel

Outlook

Budgeting

Supervising employees

Communicating with stakeholders

Education

Bachelor's degree

Tools

Workday

AIM

CourseDog

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University’s Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Employment Requirements

Members of the Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of the Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university’s Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of the Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

The last day to submit an application for this position is, November 9th 2026 by 11:59pm MST.

Department Office Manager

The Department of German and Russian seeks a highly organized, service-oriented office manager to coordinate the administrative work that supports its two academic sections and programs. This role keeps academic, financial, human-resources, communications, and event processes moving; supervises student employees; and helps students, faculty, and visitors navigate department resources. The office manager contributes to a welcoming environment where faculty can teach and students can learn in support of BYU’s mission.

What you’ll do in this position

Coordinate class scheduling with associate chairs and manage academic support processes, including challenge exams, grade-submission deadlines, assessment activities, department records, and recurring faculty communication. Direct daily office operations, including correspondence and inquiries, office procedures, calendars, supplies, equipment, shared spaces, and service to students, faculty, visitors, and campus partners. Hire, train, schedule, assign, supervise, and evaluate student office assistants; provide clear guidance and feedback as department needs change. Serve as the department’s hiring manager and coordinate student employee and adjunct hiring processes each semester, including related employment documentation and contract processing. Track department budgets and projections; monitor account activity; coordinate purchasing, travel and expense processes, receipt reconciliation, scholarships, payroll, adjunct contracts, and student employment documentation. Manage department communications and recruitment materials across channels such as the website, social media, newsletters, and digital displays; coordinate publicity and logistics for department events.

What qualifies you for this role

Required: A firm commitment to the mission of Brigham Young University. Bachelor’s degree plus two years of office administrative work experience, or an equivalent combination of education and office experience. Demonstrated ability to manage administrative, financial, and operational processes with accuracy, sound judgment, and discretion. Strong skills in Microsoft Word, Excel, Outlook, and related productivity tools, with the ability to learn university systems. Ability to prioritize competing work, meet recurring deadlines, communicate clearly, and work effectively with students, faculty, and campus partners; experience supervising or training employees.

Preferred: Bachelor’s degree plus five or more years of progressively responsible administrative, financial, supervisory, or university operations experience. Experience with BYU systems such as Workday, AIM or CourseDog, event planning, or department communications is also preferred.

What we offer in return

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you.
• Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48 Typical Starting Pay: $20.75 to $27.00/hourly $43,500 to $56,500 annually The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! The mission of Brigham Young University — founded, supported, and guided by The Church of Jesus Christ of Latter-day Saints — is to assist individuals in their quest for perfection and eternal life. All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter-day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.