Office Manager

Mathys-Potestio, LLC; Portland (OR); On-site; USD 36,000 - 47,000; Full time

Job summary

Mathys+Potestio seeks an Office Manager to create a welcoming, organized workplace in Portland, Oregon. The role oversees day-to-day operations, facilities, vendors, and employee support, ensuring a polished office experience.

The position is full-time/direct-hire, onsite 32 hours per week with additional remote hours, and includes PTO and benefits opportunities based on tenure and hours worked.

Qualifications

• 2+ years of experience in office management or related role.
• Strong customer-service mindset focused on employees and visitors.
• Excellent organizational, prioritization, and multitasking abilities.
• Ability to handle admin tasks and hands-on office duties.
• Experience coordinating vendors and planning events.

Responsibilities

• Keep office organized, stocked, clean, and ready for staff and visitors.
• Monitor inventory and place office supply orders as needed.
• Coordinate with vendors for repairs, cleaning, and deliveries.
• Prepare for meetings with catering, beverages, and room setup.
• Support PTO entry, parking permits, mail, and expense records.
• Plan celebrations and team events; track expenses and coding.
• Maintain shared spaces and ensure a welcoming environment.
• Identify and resolve office issues promptly.

Skills

Customer service

Organizational skills

Multitasking

Communication skills

Independent work

Vendor coordination

Event planning

Office software

Tools

Microsoft Office

Google Workspace

Job description

Office Manager

We are seeking a proactive, customer-service-focused Office Manager to create a welcoming, organized, and high-functioning workplace for employees, clients, and visitors. This person will oversee day-to-day office operations, coordinate facilities and vendors, support employee needs, and help deliver a polished office experience.

Location - Portland, Oregon

Pay - $30/hr

Hours - 32hrs/week Onsite M-W, additional hours remote

Full Time/Direct Hire

What You'll Do

• Keep the office organized, stocked, clean, and ready for employees, client visits, meetings, and events
• Manage office, pantry, janitorial, beverage, and kitchen supply inventory and place orders as needed
• Coordinate with vendors and service providers for repairs, maintenance, cleaning, deliveries, and other office needs
• Prepare for employee and client meetings, including coordinating catering, beverages, supplies, and room setup
• Support office administration, including PTO entry, parking permits, mail distribution, shipping, employee birthday recognition, and maintaining office documentation
• Plan and coordinate employee celebrations, happy hours, holiday parties, recognition efforts, and other team events
• Track office-related expenses and assist with credit card coding and monthly expense organization
• Maintain shared spaces, conference rooms, kitchens, and common areas to ensure a consistently welcoming environment
• Identify office issues and take initiative to resolve them quickly and thoughtfully

What 'We're Looking For

• 2+ years of experience in office management, workplace operations, administrative support, hospitality, facilities coordination, or a related role
• A strong customer-service mindset and genuine interest in making employees' and visitors' experiences better
• Excellent organizational, prioritization, and multitasking skills
• Comfortable handling both administrative responsibilities and hands-on office tasks
• Experience coordinating vendors, ordering supplies, planning events, and managing office logistics
• Strong written and verbal communication skills, sound judgment, and close attention to detail
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities
• Proficiency with Microsoft Office or Google Workspace and comfort learning administrative systems

This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length-of-service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.