Administrative Assistant

Bender CCP, Inc.; Portland (OR); On-site; USD 33,062 - 39,950; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

Bender CCP, Inc. in Portland, OR is seeking an Administrative Assistant to provide essential support to the team and keep day-to-day facility operations running smoothly. This role focuses on document handling, scheduling, and coordination with vendors and staff.

The ideal candidate should have basic computer skills with MS Office, strong attention to detail, and good communication. Training is provided, and the position offers full-time, on-site work with competitive hourly pay.

Qualifications

• Basic computer skills including MS Office (Word, Excel, Outlook).
• High attention to detail and strong organizational skills.
• Strong written and verbal communication.
• Ability to multitask and prioritize in a fast-paced office.
• Positive attitude and willingness to learn; prior admin experience is a plus but not required.

Responsibilities

• Invoice Processing: process customer and vendor invoices with internal software.
• Purchasing: handle facility purchasing requests and supplier documentation.
• Order Entry: enter orders into company systems.
• Payroll: submit weekly facility hourly payroll information.
• Office Management: manage supplies and expenses; keep spaces organized.

Skills

Attention to detail

Written and verbal communication

Multitasking

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Pay: $24.00 - $29.00 per hour

Job Title

Administrative Assistant

Location

Portland, OR

Job Type

Full-Time | On-Site

About The Role

We are looking for a reliable and detail-oriented Administrative Assistant to join our Portland office. This person will provide essential support to the team and help keep day-to-day facility administrative functions running smoothly. If you have computer skills, a strong work ethic, and are eager to learn, we’ll provide the training you need to succeed.

Key Responsibilities

• Invoice Processing: Work closely with sales personnel to process customer and vendor invoices accurately using internal software and assist with tracking payments.
• Purchasing: Processes all purchasing requests for facility including recurring expenditures and production materials. Assist in the establishment of new suppliers, including collection and coordination of new supplier documentation.
• Order Entry: Maintain and enter orders into company order entry software systems.
• Payroll: Submit weekly facility hourly payroll information.
• Office Management: Maintain office supplies inventory, order materials when needed and keep workspaces organized and stocked. Manage office facility expenses.
• Scheduling & Calendar Management: Manage calendars and assist at times in coordinating internal events, appointments and service travel.
• Filing & Documentation: Maintain and organize digital and physical files, ensuring documentation is up to date and accessible. Enter data into systems accurately and assist with generating reports or spreadsheets when needed. Monitor and help disposition vehicle and licensed equipment registrations.
• Data Entry & Reporting:
• Vehicle Registration:
• Communication Support: Assists with distributing company information and announcements with facility personnel.
• Corporate Admin Meetings: Representing the facility, participate in regular Admin best practices meetings.
• Support to Other Departments: Provide general admin support to other departments as needed (e.g., HR, Accounting, Operations).
• Mail & Shipping: Sort incoming mail, handle outgoing and incoming shipments including shipping and receiving document disposition and coordinate courier services if necessary.
• Travel Coordination: Coordinating Travel For Employees Including Booking Flights, Hotels, And Rental Cars If Needed. Greet Visitors, Answer Phones, And Direct Calls Or Inquiries To The Appropriate Contacts.
• Front Desk Support:

Qualifications

• Basic computer skills (Microsoft Office: Word, Excel, Outlook)
• High attention to detail and organizational skills
• Strong written and verbal communication
• Ability to multitask and prioritize tasks in a fast-paced office
• Positive attitude and willingness to learn
• Previous admin or office experience is a plus but not required

What We Offer

• Full training provided
• Supportive and team-oriented environment
• Opportunities to grow and take on more responsibility

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location

In person

Equal Opportunity Statement

We are an equal opportunity employer and are committed to creating an inclusive workplace for all employees. We consider all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristic.