Office Manager

Boutique Recruiting; Pikesville (MD); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Paid time off and holidays

Job summary

Boutique Recruiting is seeking an Office Manager to build the company’s corporate structure from the ground up in Maryland. You will design filing systems, SOPs, the technology stack, and HR foundations while partnering with leadership.

Lead office renovations, establish processes, and drive in-house growth as the firm expands two to three times. This role offers ownership and direct access to leadership in a collaborative culture.

Qualifications

• 5+ years of office management or building office structure experience
• Proficiency in Excel, Word, and standard office tools
• Comfort with technology and an understanding of how AI functions

Responsibilities

• Run the office day to day and ensure leadership priorities are executed
• Build the corporate structure from the ground up, including systems and SOPs
• Support staff in adopting new systems and carry out changes across the team
• Own the HR function as the team grows
• Own office technology decisions, including file storage, email, IT support, and phone system
• Establish practical office processes such as expense reports and company credit cards
• Set clear expectations for office hours and coverage
• Lead the office renovation and coordinate team events
• Work with leadership on technology and marketing upgrades to bring work in-house

Skills

Excel

Word

Tech savviness

AI awareness

Education

High school diploma

Bachelor's degree preferred

Tools

Office software

Job description

Position Title: Office Manager

An established business that manages a significant amount of property and has partnerships with J.P. Morgan and Related needs an Office Manager to build its corporate structure from the ground up. There is no inherited playbook. This role designs the filing systems, SOPs, technology stack, and HR foundation, working in direct partnership with the principal on what the company needs to reach its next level. The office is also due for a renovation, and this hire will lead it. The firm plans to grow two to three times its current size and bring more work in-house, including its own property management. The Office Manager helps build the core team that makes that possible, owns the HR function as headcount increases, and shapes an in-person, collaborative culture in which people help each other and bring forward new ideas. The principal and his partner are in the office at least once a month, and this role has direct access to leadership. Candidates who think in structure, lists, and next steps, and who relate well to people, will find a role with real ownership.

Salary Range: $75,000 - $85,000 / Year DOE

Office Manager Responsibilities

• Run the office day to day and ensure that leadership priorities are executed
• Build the corporate structure from the ground up, including systems and standard operating procedures such as cloud file organization, and ensure the team follows them
• Support staff in adopting new systems as a helpful resource rather than an enforcer, and carry out changes across the team as directed by leadership
• Own the HR function as the team grows
• Own office technology decisions, including file storage platforms, email, IT support, and the phone system
• Establish practical office processes such as mobile check deposit, corporate checks, expense reports, and company credit cards
• Set clear expectations for office hours, availability, and phone coverage
• Lead the office renovation and plan holiday parties and team gatherings that make the office an environment people want to come into
• Work through open items one at a time with leadership, bringing a self-developed list to regular check-ins
• Partner with leadership on what the company needs to reach the next level, including technology and marketing upgrades, and help build the core team to bring work in-house

Office Manager Requirements

• 5 or more years of office management or office structure experience in any industry, with 10 years preferred
• Proficiency in Excel, Word, and standard office tools, with comfort learning new software
• Comfort with technology and an understanding of how AI functions
• High school diploma
• Ability to work onsite five days a week, arriving between 8:30 and 9:00 a.m. and staying until at least 5:00 p.m.
• Experience building an office or office structure from scratch is preferred
• A bachelor's degree is preferred
• Real estate experience is preferred

Benefits

• 100% of the employee's medical premium covered by the company through UnitedHealthcare, plus dental and vision coverage, with eligibility beginning after 3 months of employment
• 401(k) with a company match of 100% on the first 3% contributed and 50% on contributions up to 5%
• Two weeks of vacation in the first year, 5 paid sick and personal days, and paid major holidays