Office Manager

Every Womans Ob-gyn Llc; Stockbridge (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

Profit sharing

Vision insurance

Flexible Scheduling

Competitive Compensation

Career Advancement

Job summary

Every Womans Ob-gyn Llc is seeking an organized Office Manager to oversee daily operations of a medical office. You will manage administrative tasks, support HR functions, and ensure efficient processes to keep the office running smoothly.

The ideal candidate has strong organizational skills, experience in medical office management, and the ability to handle calendar planning and vendor relations while maintaining compliance.

Qualifications

• High school diploma/GED required, some college preferred.
• Proven experience as an Office Manager or similar position preferred.
• Familiarity with human resources practices is preferred.

Responsibilities

• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices; Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Supervise and coordinate office activities to ensure efficient operations.
• Assist in recruitment, onboarding, and employee training development.
• Oversee calendar management for executives and staff, scheduling meetings and appointments as necessary.
• Organize and plan company events, ensuring all logistics are handled seamlessly.
• Maintain accurate filing systems for both physical and digital documents.
• Develop and implement office policies and procedures to enhance productivity.
• Assist in the management of medical office operations, ensuring compliance with relevant regulations.
• Provide support to staff by addressing inquiries and resolving any administrative issues.

Skills

Office management

Microsoft Office

Excel

Outlook

Time management

Organization

Communication skills

Education

High school diploma/GED

Some college

Tools

Office equipment

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Profit sharing
• Vision insurance

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, a background in human resources, and experience in medical office management. This role is essential in maintaining an efficient workplace while supporting staff and managing various office functions.

Responsibilities

• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoicesNegotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Supervise and coordinate office activities to ensure efficient operations.
• Assist in recruitment, onboarding, and employee training development.
• Oversee calendar management for executives and staff, scheduling meetings and appointments as necessary.
• Organize and plan company events, ensuring all logistics are handled seamlessly.
• Maintain accurate filing systems for both physical and digital documents.
• Develop and implement office policies and procedures to enhance productivity.
• Assist in the management of medical office operations, ensuring compliance with relevant regulations.
• Provide support to staff by addressing inquiries and resolving any administrative issues.

Qualifications

• High school diploma/GED required, some college preferred
• Proven experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and OutlookExcellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multitask effectively.
• Familiarity with human resources practices and principles is preferred.
• Experience in medical office management is a plus.
• Proficient in calendar management, event planning, and file organization.
• Ability to supervise staff effectively while fostering a collaborative work environment.
• Strong problem-solving skills with attention to detail.

• Join our team as an Office Manager where you will play a crucial role in creating an organized, efficient, and positive workplace atmosphere.