Office Manager/Administrative Assistant

Bauhinia Search Partners; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Bauhinia Search Partners is seeking an Office Manager / Administrative Assistant to support its New York City operations in a hybrid setup. The role blends office management, executive support, and team coordination to keep the workplace organized and efficient.

Ideal candidates will manage calendars, travel logistics, and general operations, while maintaining discretion with confidential information. Strong communication and hands-on collaboration with senior leaders are essential for success

Qualifications

• Experience in office management, administrative support, or executive administration.
• Strong organizational skills and attention to detail.
• Excellent communication with senior executives and external partners.

Responsibilities

• Oversee daily office operations and maintain a professional, welcoming environment.
• Coordinate calendars, meetings, and conference rooms for the team.
• Arrange domestic and international travel with itineraries and reservations.
• Support team meetings, events, and visitor experiences.
• Handle communications, deliveries, and administrative requests.
• Assist with expense reporting, invoices, and documentation.

Skills

Office management

Administrative assistance

Executive support

Workplace operations

Tools

Microsoft Office

Google Workspace

Job description

New York City | Hybrid, Monday, Wednesday and Thursday in office, rest work from home.

Compensation: $80,000–$100,000 base salary + 20% target bonus

Total Target Cash Compensation: $96,000–$120,000 annually

The Opportunity

We are partnering with a highly regarded, founder-led investment firm seeking a polished, resourceful, and proactive Office Manager / Administrative Assistant to support its New York City operations.

This opportunity is ideal for someone who enjoys being at the center of a dynamic, entrepreneurial environment and takes pride in creating an organized, welcoming, and highly efficient workplace.

The role combines office management, executive administration, team coordination, and day-to-day operational support.

Key Responsibilities

• Oversee daily office operations, ensuring a professional, organized, and welcoming environment.
• Manage office supplies, vendors, facilities requests, and general workplace logistics.
• Coordinate calendars, meetings, conference rooms, and scheduling across the team.
• Assist with domestic and international travel arrangements, itineraries, and reservations.
• Support team meetings, events, offsites, and visitor experiences.
• Manage incoming communications, deliveries, and administrative requests.
• Assist with expense reporting, invoices, documentation, and administrative processes.
• Coordinate onboarding logistics and workplace needs for new employees.
• Maintain office records and support ongoing operational improvements.
• Anticipate team needs, troubleshoot issues, and independently manage competing priorities.

Ideal Candidate

• Experience in office management, administrative assistance, executive support, or workplace operations.
• Background in a professional services, investment, venture capital, private equity, technology, or entrepreneurial environment is advantageous.
• Strong organizational skills and excellent attention to detail.
• Professional, personable, and confident communicating with senior executives and external stakeholders.
• Comfortable handling confidential information with discretion.
• Proactive, resourceful, and capable of managing responsibilities independently.
• Proficient with Microsoft Office, Google Workspace, and common workplace collaboration tools.
• Enjoys a combination of hands-on office responsibilities and administrative coordination.

Location: New York City

Arrangement: Hybrid, with regular in-office presence required.

The successful candidate will work closely with a collaborative team in a fast-paced, entrepreneurial investment environment.

• Total Target Cash Compensation: $96,000–$120,000

Why Consider This Opportunity?

This is an opportunity to join a growing, founder-led investment organization where the Office Manager / Administrative Assistant plays an important role in the daily employee and office experience.

The position offers meaningful ownership, exposure to an entrepreneurial investment environment, and the opportunity to contribute to a highly collaborative team.