Office Manager

Hoxton Circle; San Francisco (CA); On-site; USD 90,000 - 105,000; Full time

Job summary

Hoxton Circle in San Francisco is hiring an Office Manager for a permanent, on-site role. The position offers a Monday–Friday schedule with a salary in the $90K–$105K range.

You will own daily office operations, interact with senior leadership, and ensure the office runs smoothly in a fast-paced investment firm environment. The ideal candidate is proactive, highly organized, discreet, and capable of independent work, with strong communication and problem‑solving skills.

Qualifications

• 3+ years of Office Manager or Workplace Manager experience in a professional setting.
• Bachelor’s degree required.
• Polished, professional, and highly discreet.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Manage day-to-day office operations and facilities coordination.
• Serve as primary point of contact for office vendors and building management.
• Oversee incoming mail, deliveries, and time-sensitive internal distribution.
• Maintain office supplies and ensure the workplace remains organized and well stocked.
• Coordinate internal meetings, meeting logistics, and preparation of materials.
• Provide select administrative support to senior leadership.
• Assist with expense reporting and related administrative tasks.
• Coordinate team events and office activities.
• Troubleshoot routine office and meeting-room technology issues.
• Support special projects and evolving office needs as appropriate.

Skills

Office management

Attention to detail

Discretion

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Now Hiring | Office Manager | Investment Firm | San Francisco

On-Site Monday–Friday | $90K–$105K

We’re recruiting exclusively for a permanent, full-time Office Manager opportunity with an established investment firm in San Francisco.

This is a high-visibility, hands-on role for someone who enjoys owning office operations, creating structure, solving problems, and ensuring everything behind the scenes runs smoothly.

You’ll work closely with senior leadership and the broader team in a professional, fast-paced environment where attention to detail, discretion, initiative, and follow-through are highly valued.

What Makes This Role Stand Out

• High-ownership role with meaningful responsibility for day-to-day office operations
• Direct interaction with senior leadership
• Opportunity to improve processes and introduce greater structure and efficiency
• High visibility within a collaborative, professional environment
• Broad responsibilities with the opportunity to make an immediate impact

The Opportunity

As Office Manager, you’ll serve as a central point of coordination for the San Francisco office and help ensure that daily operations run seamlessly.

This role is ideal for someone who is proactive, highly organized, resourceful, and comfortable operating independently. You should enjoy anticipating needs, solving problems before they escal, and being the person the team can rely on to keep the office functioning at a high level.

This position requires working onsite in San Francisco Monday through Friday. This is a fully in-office position.

Key Responsibilities

• Manage day-to-day office operations and facilities coordination
• Serve as a primary point of contact for office vendors and building management
• Oversee incoming mail, deliveries, and time-sensitive internal distribution
• Maintain office supplies and ensure the workplace remains organized and well stocked
• Coordinate internal meetings, meeting logistics, and preparation of materials
• Provide select administrative support to senior leadership
• Assist with expense reporting and related administrative tasks
• Coordinate team events and office activities
• Troubleshoot routine office and meeting-room technology issues
• Support special projects and evolving office needs as appropriate

What We’re Looking For

• 3+ years of Office Manager or Workplace Manager experience within a professional environment
• Bachelor’s degree required
• Polished, professional, and highly discreet
• Comfortable interacting directly with senior leadership
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Demonstrated ability to take ownership and follow projects through completion
• Proactive, resourceful, and comfortable working independently
• Able to manage competing priorities in a fast-paced professional environment
• Proficient with Microsoft Office.
• Comfortable troubleshooting workplace technology
• Experience in financial services, investment management, professional services, or a similarly high-expectation environment is preferred

Who Thrives in This Role

Someone who notices what needs to be done and takes action.

You’re naturally organized, dependable, solutions-oriented, and comfortable figuring things out without needing constant direction. You take pride in creating an efficient, professional office environment and enjoy being someone colleagues and leadership can count on.

If this sounds aligned with your background and you’re interested in a high-ownership Office Manager opportunity in San Francisco, we’d welcome the opportunity to speak with you.