Office Manager

Breaking Ground; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Breaking Ground in New York City is seeking an Office Manager to support day-to-day operations for the Housing programs. You will handle admin tasks, scheduling, data management, and client interactions in a fast-paced nonprofit setting.

The role focuses on bookkeeping, scheduling, note-taking, maintaining filing systems, and correspondence, while coordinating with program staff to ensure residents receive stable housing services.

Qualifications

• Minimum of two years related work experience.
• Bachelor’s degree preferred.
• Excellent organizational and interpersonal skills.
• Ability to work independently and as part of a team.
• Able to work with a diverse and special needs population.
• Able to handle multiple tasks simultaneously.
• Excellent written and verbal skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Experience working with homeless/formerly homeless populations preferred.

Responsibilities

• Direct and answer client questions.
• Maintain facility and staff activity calendars.
• Track vacations and attendance.
• Maintain client data and files.
• Keep an updated file of vendors, order and track supplies.
• Answer phones, direct calls, and take messages.
• Attend meetings and take notes.

Skills

Two years related work experience

Excellent organizational skills

Interpersonal skills

Independent and team-oriented

Microsoft Office proficiency

Experience with homeless populations (

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

ABOUT US

- We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness. But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home. Located on the Lower East Side, The Lee offers 262 units of permanent supportive housing to low-income New Yorkers, people living with HIV/AIDS, and chronically homeless individuals, including individuals with mental illness. The Lee also provides housing for young adults who are aging out of foster care or have experienced homelessness. The Door provides comprehensive onsite social services, and Breaking Ground coordinates property management services. Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager is responsible for administrative responsibilities supporting the day-to-day operations for the Program. including bookkeeping, scheduling, note taking, maintaining filing systems, writing letters and other correspondence, maintaining client data. The Office Manager is an important point of contact for building clients.

This is a 35 hour work week.

ESSENTIAL DUTIES

• Direct and answer client questions
• Responsible for maintaining petty cash, billing, check requests, and MetroCards
• Maintain facility and staff activity calendars
• Track vacations and attendance
• Maintain client data and files
• Keep an updated file of vendors, order and track supplies
• Maintain filing system
• Order and keep an inventory of office supplies
• Answer phones, direct calls, and take messages
• Attend meetings and take notes
• Coordinate events
• Performs other related duties as assigned

MINIMUM QUALIFICATIONS

• Minimum of two years related work experience
• Bachelor’s degree preferred
• Excellent organizational and interpersonal skills
• Must have the ability to work independently and as part of a team
• Able to work with a diverse and special needs population
• Able to handle multiple tasks simultaneously
• Must have excellent written and verbal skills
• Proficiency with Microsoft Office (Word, Outlook, Excel)
• Experience working with homeless/formerly homeless populations preferred

EOE/M/F/Vet/Disabled