Office Manager — Supportive Housing Programs

Breaking Ground; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Breaking Ground in New York City is seeking an Office Manager to support day-to-day operations for the Housing programs. You will handle admin tasks, scheduling, data management, and client interactions in a fast-paced nonprofit setting.

The role focuses on bookkeeping, scheduling, note-taking, maintaining filing systems, and correspondence, while coordinating with program staff to ensure residents receive stable housing services.

Qualifications

• Minimum of two years related work experience.
• Bachelor’s degree preferred.
• Excellent organizational and interpersonal skills.
• Ability to work independently and as part of a team.
• Able to work with a diverse and special needs population.
• Able to handle multiple tasks simultaneously.
• Excellent written and verbal skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Experience working with homeless/formerly homeless populations preferred.

Responsibilities

• Direct and answer client questions.
• Maintain facility and staff activity calendars.
• Track vacations and attendance.
• Maintain client data and files.
• Keep an updated file of vendors, order and track supplies.
• Answer phones, direct calls, and take messages.
• Attend meetings and take notes.

Skills

Two years related work experience

Excellent organizational skills

Interpersonal skills

Independent and team-oriented

Microsoft Office proficiency

Experience with homeless populations (

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Breaking Ground in New York City is seeking an Office Manager to support day-to-day operations for the Housing programs. You will handle admin tasks, scheduling, data management, and client interactions in a fast-paced nonprofit setting.

The role focuses on bookkeeping, scheduling, note-taking, maintaining filing systems, and correspondence, while coordinating with program staff to ensure residents receive stable housing services.