Office Manager

Hall Strategies; Nashville (TN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Free parking

Cell phone stipend

Healthcare

401k with match

Generous holiday schedule

Job summary

A leading public relations firm in Nashville seeks an Office Manager to support staff and enhance office operations. Responsibilities include managing office organization, scheduling, and client contract management. The ideal candidate should have a background as an office manager or executive assistant with strong communication skills. This role offers a competitive salary, healthcare, 401k with match, and perks like free parking and a generous holiday schedule.

Qualifications

• Experience as an office manager or executive assistant.
• Strong communication skills, both verbal and written.
• Ability to manage multiple tasks and collaborate with a team.

Responsibilities

• Organize general office functions and supplies management.
• Provide administrative support to senior team members.
• Manage calendars, schedule meetings, and arrange travel.
• Managing office events and staff celebrations.
• Support the bookkeeper on invoicing and financial matters.
• Calendar management, travel arrangements, and expense reporting.
• Maintain client contacts and professional registrations.

Skills

Office organization

Communication

Calendars management

Client contract management

Financial reporting

Job description

Located in downtown Nashville, Tenn., Hall Strategies, which was founded in 2004, is an independent public relations and government relations firm at the forefront of economic progress and growth for our city and state.

Ranked amongst the top public relations firms in Nashville by the Nashville Business Journal, our firm has taken part in many of the largest projects and initiatives that have shaped the region. We represent a diverse array of local and national companies doing business in Nashville, throughout Tennessee and across the country and have grown to be the fifth largest public relations firm in Nashville according to the Nashville Business Journal.

Come join our growing team of enthusiastic professionals who are committed to making great things happen for our clients, building a great business and leaving a positive impression on our community and state.

Overview of Office Manager Responsibilities

• General office organization
• Supplies management
• Administrative functions and client contract management
• Maximizing office systems and addressing efficiencies to support team
• Managing office events
• General staff support supporting the needs of clients
• Tracking and arranging for staff celebrations
• Support the bookkeeper on invoicing and financial matters

Provide administrative support to senior team, including:

• Managing calendars and scheduling meetings
• Professional registrations and filings
• Making travel arrangements
• Expense and financial reports
• Managing contacts

Qualifications

Must be a committed career office manager / executive assistant with proven experience and capabilities to add valuable support that allows Hall Strategies to continue to scale. Must be a good communicator, verbal and writing.

This position is 100% in office with expected hours of 8:30 to 5 p.m.

Hall Strategies offers free parking downtown, cell phone stipend, healthcare, 401k with match after one year of employment, and a generous holiday schedule.

Salary will be market competitive and commensurate with experience.