Office Specialist Nashville Commercial

Cook's Pest Control, Inc.; Nashville (TN); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive Pay!

Health, Dental, Vision, Life, Disability!

401(k) Retirement Plan with Company Match!

Paid Time Off – Vacation/Sick Time + Holidays!

Mentorship & Advancement opportunities!

Job summary

Cook's Pest Control, Inc. in Nashville, Tennessee, is seeking an Office Specialist who excels in customer service and office management. Responsibilities include answering calls, processing payments, and handling HR functions.

The ideal candidate has a High School Diploma, is proficient in Microsoft Office, and possesses strong organizational skills. This full-time position offers competitive pay and various benefits including health insurance and a retirement plan.

Qualifications

• Excellent customer service skills are required.
• Familiarity with Microsoft Office Suite (Excel, Word, and Outlook) is essential.
• Ability to multitask and determine priorities.

Responsibilities

• Answer incoming customer calls and route them appropriately.
• Process customer payments and daily bank deposits.
• Complete hiring and onboarding processes for new employees.
• Manage workers’ compensation and auto insurance claims.

Skills

Customer service skills

Computer skills - Microsoft Office Suite

Organizational skills

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Job description

Job Description

The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions.

Customer Service

• Answer incoming customer calls and route calls to the appropriate department.
• Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
• Respond to customer account and billing questions or concerns.
• Contact customers regarding invalid payments and funding sources.

Accounting

• Process customer payments received and complete daily bank deposits.
• Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
• Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
• Process account write offs and termination of customer accounts as needed.
• Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
• Review payroll and make adjustments as needed.
• Maintain petty cash.

Human Resources

• Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork.
• Assist new and current employees with general HR/Benefits questions.
• Process monthly employee changes including but not limited to pay rate and status changes.
• Complete termination process for exiting employees.
• Manage Workers’ Compensation and Auto Insurance claims.

Office Management

• Complete monthly warehouse and office supply order.
• Order business cards.

Qualifications

• High School Diploma or equivalent
• Must have excellent customer service skills.
• Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
• Must have excellent organizational skills, be able to multitask and determine priorities.
• Must have excellent attention to detail; accuracy of work is highly important.
• Must have excellent communication skills, both oral and written.
• Must be able to work well both independently and as part of a team.

This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times.

Benefits

• Competitive Pay!
• Health, Dental, Vision, Life, Disability!
• 401(k) Retirement Plan with Company Match!
• Paid Time Off – Vacation/Sick Time + Holidays!
• Mentorship & Advancement opportunities!

Cook’s is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.