Office Administrator

HCTec; Brentwood (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

A growing technology company in Brentwood, TN is seeking a proactive Office Administrator to manage daily operations and provide administrative support. Responsibilities include managing vendor relationships, greeting visitors, and supporting the management team with HR-related tasks. The ideal candidate will have exceptional customer service skills, strong organizational abilities, and proficiency in Microsoft Office. This is a full-time in-office position with a Monday to Friday schedule.

Qualifications

• Preferred degree and 1+ year of relevant experience or 3+ years in a receptionist, administrative assistant, or office coordinator role.
• Exceptional customer service and interpersonal skills are essential.
• Strong organizational and multitasking abilities are crucial.

Responsibilities

• Manage office operations and vendor relationships.
• Provide administrative support for management, including HR tasks.
• Greet visitors and route incoming phone calls.

Skills

Customer service

Organizational skills

Multitasking

Microsoft Office Suite

Communication skills

Education

Preferred degree

1+ year of relevant experience or 3+ years as receptionist/admin

Job description

We are seeking a friendly, organized, and proactive Office Administrator to serve as the welcoming first impression of our company while keeping daily office operations running smoothly. This multifaceted role combines front‑desk responsibilities with administrative support and light office management tasks. The ideal candidate enjoys helping people, and takes pride in maintaining an efficient, organized, professional workplace. This is a full‑time in‑office position in Brentwood, TN.

Key Responsibilities

• Manage office operations by coordinating maintenance/repairs with facility owners/service providers, managing vendor relationships, and ensuring the office is clean, organized, and well‑stocked.
• Administrative support for management team, specifically HR‑related tasks such as helping with new employee activities, maintaining system updates with new hires and terminations, and coordinating team events and lunches.
• Greet visitors, employees and vendors warmly and professionally, ensuring positive first impression.
• Answer, screen, and route incoming phone calls, take accurate messages and handle inquiries courteously.
• Manage calendars, schedule meetings, travel and events for management team.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office supply inventory and place orders (for all of our office locations as needed).
• Perform general administrative tasks including document preparation, scanning, copying, and basic correspondence.
• Assist with scheduling travel and expense processing through the travel and expense platform.
• Maintain office policies and procedures; ensure compliance with safety, security, and confidentiality standards.
• Handle special projects as needed, such as event coordination, holiday decorations, or process improvements.
• Perform other duties as assigned.

Qualifications & Skills

• Preferred degree and 1+ year of relevant experience or 3+ years of experience in a receptionist, administrative assistant, or office coordinator role.
• Exceptional customer service and interpersonal skills are essential, with a professional, approachable demeanor.
• Strong organizational and multitasking abilities are essential, with the ability to prioritize workloads.
• Strong in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning other software as needed (travel platform, employee recognition systems, etc.).
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Must be willing and able to work in the office Monday - Friday.
• Reliable, punctual, and detail‑oriented with a positive attitude.