Client-Facing Office Assistant

Hall Booth Smith, P.C.; Nashville (TN); On-site; USD 35,000 - 48,000; Full time

Job summary

Hall Booth Smith, P.C. in Nashville, TN seeks an Office Assistant to be the first point of contact for clients and visitors, handling phones, scheduling, mail, and basic clerical tasks. You will support management and coordinate events, maintain files, and ensure office operations run smoothly.

The role emphasizes strong organization, accurate typing, and proficient use of MS Office, with excellent interpersonal skills to provide courteous service in a fast-paced legal environment.

Qualifications

• High School Diploma or GED required.
• Experience with multi-line phone systems and clerical duties.
• Excellent typing and proficiency in Microsoft Office.
• Strong organizational, prioritization, and detail orientation.
• Excellent interpersonal, courteous communication.

Responsibilities

• Acts as the point of contact for clients and visitors both in person and over the phone.
• Schedules and maintains use of conference rooms, coordinating any special equipment or refreshment needs.
• Validates parking for clients and visitors as needed.
• Liaises with management and submits/monitors maintenance requests.
• Coordinates with parking personnel for new employees.
• Organizes office events, such as holiday parties, birthday celebrations, and training sessions.
• Performs clerical duties including typing, copying, scanning, file maintenance, time entry, and expense reports.
• Receives, records, and distributes mail and packages; processes outgoing mail and packages.
• Orders condolence and celebratory flowers or meals as requested.
• Operates and maintains office equipment including copiers, printers, and phone systems.
• Coordinates with IT and vendors for necessary repairs and maintenance.
• Provides support as requested by the Management team, including tasks outside the scope of this job description.

Skills

Typing 35 WPM

MS Office

Attention to detail

Organization

Interpersonal skills

Education

High School Diploma or GED

Tools

Multi-line phone systems

Job description

Hall Booth Smith, P.C. in Nashville, TN seeks an Office Assistant to be the first point of contact for clients and visitors, handling phones, scheduling, mail, and basic clerical tasks. You will support management and coordinate events, maintain files, and ensure office operations run smoothly.

The role emphasizes strong organization, accurate typing, and proficient use of MS Office, with excellent interpersonal skills to provide courteous service in a fast-paced legal environment.