Front Desk & Office Operations Specialist

Hall Booth Smith, P.C; Nashville (TN); On-site; USD 38,000 - 54,000; Full time

Job summary

Hall Booth Smith, P.C. in Nashville, TN is seeking a motivated administrative assistant to be the first point of contact for clients, vendors, and visitors. You will provide excellent customer service and support daily office operations.

The role requires strong typing, proficiency in Microsoft Office, and exceptional organizational skills. You will coordinate conference rooms, manage mail and packages, assist with events, and collaborate with attorneys and staff to ensure smooth workflow.

Qualifications

• High school diploma or GED required.
• Experience with multi-line phone systems in a professional setting.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Serve as the point of contact for clients and visitors in person and by phone.
• Schedule and manage conference rooms, coordinating equipment and refreshments.
• Validate parking for clients and visitors as needed.
• Liaise with management and submit/track maintenance requests.
• Coordinate with parking personnel for new employees.
• Organize office events such as holidays, birthdays, and trainings.
• Perform clerical duties including typing, copying, scanning, filing, time entry, and expense reports.
• Receive, record, and distribute mail and packages; process outgoing mail.
• Order flowers or meals as requested.
• Operate and maintain office equipment; coordinate with IT and vendors for repairs.

Skills

Typing 35 WPM

Microsoft Office

Organizational skills

Interpersonal skills

Education

High School Diploma or GED

Tools

Multi-Line Phone System

Job description

Hall Booth Smith, P.C. in Nashville, TN is seeking a motivated administrative assistant to be the first point of contact for clients, vendors, and visitors. You will provide excellent customer service and support daily office operations.

The role requires strong typing, proficiency in Microsoft Office, and exceptional organizational skills. You will coordinate conference rooms, manage mail and packages, assist with events, and collaborate with attorneys and staff to ensure smooth workflow.