Office Manager

Vaco; Nashville (TN); On-site; USD 34,000 - 39,000; Full time

Job summary

Vaco is seeking a Temporary Office Manager for an onsite role in downtown Nashville. The assignment runs from late November through March 15, with a pay rate of $25-28 per hour DOE and a standard Monday–Friday schedule from 8:30 AM to 5:30 PM.

The ideal candidate will support onboarding, calendar management, travel arrangements, and general administrative tasks while maintaining a welcoming environment for visitors and employees. Strong communication and organizational skills are essential.

Qualifications

• High school diploma required.
• Administrative or office support experience preferred but not required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Concur travel and expense software experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience with scheduling, meeting coordination, and administrative documentation.
• Ability to multitask, prioritize competing demands, and work independently in a fast-paced environment.
• Professional, dependable, flexible, and service-oriented demeanor.
• Strong customer service and guest relations skills.

Responsibilities

• Serve as the first point of contact for office visitors, providing a professional and welcoming guest experience.
• Coordinate meeting logistics, including conference room setup, phone/video conferencing, food, and beverages.
• Answer and route incoming phone calls.
• Manage office supplies, inventory, deliveries, and distribution.
• Coordinate office maintenance with cleaning crews and property management.
• Maintain an organized, clean, and well-stocked kitchen and common areas.
• Manage incoming and outgoing mail, packages, and correspondence.
• Assist with hotel and restaurant reservations for employees and guests.
• Support employee onboarding logistics, including desk assignments, workspace setup, and headshots.
• Assist with executive calendar management, scheduling meetings, appointments, and conference calls.
• Coordinate travel arrangements, including flights, hotels, dining reservations, and calendar updates.
• Assist with executive expense reports and expense approvals under administrative oversight.
• Provide general administrative support and assist with special projects as needed.

Skills

Organizational skills

Communication

Multitasking

Time management

Customer service

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

Concur

Job description

Temporary Office Manager – Nashville, TN

• Pay: $25-28/hour DOE
• Schedule: Monday–Friday, 8:30 AM–5:30 PM
• Location: Onsite in downtown Nashville
• Assignment: November 30–March 15 (temporary leave coverage)

Job Responsibilities:

• Serve as the first point of contact for office visitors, providing a professional and welcoming guest experience.
• Coordinate meeting logistics, including conference room setup, phone/video conferencing, food, and beverages.
• Answer and route incoming phone calls.
• Manage office supplies, inventory, deliveries, and distribution.
• Coordinate office maintenance with cleaning crews and property management.
• Maintain an organized, clean, and well-stocked kitchen and common areas.
• Manage incoming and outgoing mail, packages, and correspondence.
• Assist with hotel and restaurant reservations for employees and guests.
• Support employee onboarding logistics, including desk assignments, workspace setup, and headshots.
• Assist with executive calendar management, scheduling meetings, appointments, and conference calls.
• Coordinate travel arrangements, including flights, hotels, dining reservations, and calendar updates.
• Assist with executive expense reports and expense approvals under administrative oversight.
• Provide general administrative support and assist with special projects as needed.

Qualifications:

• High school diploma required.
• Previous administrative or office support experience preferred but not required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Concur travel and expense software experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience with scheduling, meeting coordination, telephone support, and administrative documentation.
• Ability to multitask, prioritize competing demands, and work independently in a fast-paced environment.
• Professional, dependable, flexible, and service-oriented demeanor.
• Strong customer service and guest relations skills.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.