Office Manager

Grove Park; Nashville (TN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Grove Park Construction in Brentwood, TN, seeks an organized Office Manager to run day-to-day operations and support our CEO and CFO with accounts payable and payroll. This role requires strong computer skills and meticulous record-keeping.

You will manage office operations, handle vendor relations, process payroll, code invoices to jobs, and maintain employee records while ensuring confidentiality and accuracy in all financial tasks.

Qualifications

• Experience in office management, bookkeeping or accounting.
• Hands-on accounts payable and payroll experience.
• Strong computer skills with MS Office and quick to learn new software.

Responsibilities

• Manage day-to-day office operations, including supplies, equipment, vendors and service providers
• Serve as the primary point of contact for phone calls, email, visitors and vendor inquiries
• Process accounts payable: enter vendor invoices, code them to the correct job and item, and process checks
• Process weekly and bi-weekly payroll and allocate costs to jobs
• Maintain employee records and coordinate new-hire paperwork and benefits enrollment
• Assist with cost-plus client billing, closing statements, draw requests, and loan and investor payments
• Keep electronic and paper files organized

Skills

Office management

Payroll

Bookkeeping

Attention to detail

Communication skills

Independent work

Education

Business degree preferred

Tools

Word

Excel

Outlook

Payroll software

Job description

Grove Park Construction is an award-winning luxury custom home builder and land developer based in Brentwood, Tennessee. We build distinctive homes across Brentwood, Franklin, Nashville and the surrounding area, and we're the builder behind Callie, a European village–inspired community in Brentwood. We work with each client from lot selection through design and construction, and our team takes the same care behind the scenes.

We're looking for an organized, tech-savvy Office Manager to run day-to-day operations and support our CEO and CFO with accounts payable and payroll.

What you'll do:

• Manage day-to-day office operations, including supplies, equipment, vendors and service providers
• Serve as the primary point of contact for phone calls, email, visitors and vendor inquiries
• Process accounts payable: enter vendor invoices, code them to the correct job and item, and process checks
• Process weekly and bi-weekly payroll and allocate costs to jobs
• Maintain employee records and coordinate new-hire paperwork and benefits enrollment
• Assist with cost-plus client billing, closing statements, draw requests, and loan and investor payments
• Keep electronic and paper files organized

What you bring:

• 5 years of experience in office management, bookkeeping or accounting
• Hands-on accounts payable and payroll experience
• Strong computer skills: proficient in Word, Excel and Outlook, and quick to learn new software
• A sharp eye for detail and discretion with confidential information
• The ability to prioritize, multi-task and work independently
• Excellent written and verbal communication
• Degree in Business preferred; equivalent experience considered
• Familiarity with residential construction is a plus

Company offers health benefits, paid time off and more.