Office Manager

Grove Park Construction, LLC; Brentwood (TN); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Grove Park Construction, LLC is seeking an experienced Office Manager to oversee day-to-day office operations and support the CEO and CFO. The role includes accounts payable, payroll processing, and general accounting functions to maintain smooth financial workflows.

Responsibilities cover vendor management, payroll processing, billing support for cost-plus projects, and meticulous recordkeeping. A background in accounting or business is preferred, with 5 years in office management or accounting

Qualifikationen

• Accounts payable and payroll processing experience required.
• Proficient with Word, Excel and Outlook; quick to learn new software.
• Degree in Accounting or Business preferred; equivalent experience considered.
• 5 years experience in office management, bookkeeping or accounting.

Aufgaben

• Manage day-to-day office operations and support CEO/CFO.
• Process accounts payable: code invoices and process checks.
• Process weekly/bi-weekly payroll and allocate costs to jobs.
• Maintain employee records and new-hire paperwork.
• Assist with monthly billing, draw requests and investor payments.
• Maintain organized filing systems and vendor contacts.

Kenntnisse

Accounts payable

Payroll processing

Excel

Organization

Communication

Ausbildung

Accounting degree

Tools

Microsoft Word

Excel

Outlook

Jobbeschreibung

The Office Manager oversees day-to-day office operations and supports the CEO and CFO

with accounts payable, payroll and general accounting functions.

Key Tasks and Responsibilities:

Manage day-to-day office operations, including supplies, equipment, vendors and service providers.

Serve as the primary point of contact for phone calls, email, visitors and vendor inquiries.

Process accounts payable: enter vendor invoices, verify invoices are coded to the correct job and item number, and process checks for open invoices.

Process weekly and bi-weekly payroll for employees and allocate cost to jobs.

Maintain employee records and coordinate new-hire paperwork and benefits

Assist with monthly billing of cost-plus construction clients, recording closing statements, draw requests for land development LLCs, and loan and investor payments.

Maintain organized electronic and paper filing systems.

Skills and Attributes:

Accounts payable and payroll processing experience required.

Strong computer skills; proficient with Microsoft Word, Excel and Outlook and quick to learn new software and online platforms.

Degree in Accounting or Business preferred; equivalent experience considered.

Able to prioritize and multi-task in a fast-paced environment.

Able to handle confidential information in a discreet, professional manner.

Eye for detail - accuracy is imperative.

Self-starter able to work independently and display initiative.

Excellent oral and written communication skills.

Excellent organizational skills.

Familiarity with residential construction a plus.

5 years experience in office management, bookkeeping or accounting.