Office Manager

Northern Restaurant Group; Massachusetts; On-site; USD 28,000 - 40,000; Part time

Job summary

Northern Restaurant Group is seeking an organized, dependable Restaurant Office Manager / Bookkeeper to support Joe Fish Seafood Restaurant & The Loft Restaurant in North Andover, MA. This part-time role offers flexible daytime scheduling with hours around school or family commitments, such as 9:00 AM-2:00 PM or 10:00 AM-3:00 PM, or a four-day workweek.

You will manage daily financial tasks, payroll, invoicing, and bank deposits while maintaining accurate records and ensuring timely vendor

Qualifications

• Previous bookkeeping, office management, accounting or administrative experience.
• Strong attention to detail and accuracy.
• Experience with payroll, accounts payable and financial reconciliations preferred.
• QuickBooks experience strongly preferred.
• Restaurant or hospitality experience is a plus.
• Experience with Toast and/or ExtraChef is a plus.
• Strong organizational and time-management skills.
• Comfortable learning new systems and processes.
• Ability to work independently and manage recurring responsibilities without constant supervision.
• Ability to identify discrepancies and follow through until they are resolved.
• Reliable, trustworthy and comfortable handling confidential employee and financial information.

Responsibilities

• Record daily restaurant sales.
• Reconcile cash, credit card transactions and Toast financial activity.
• Retrieve and process mail.
• Prepare and make bank deposits.
• Verify petty cash and bar drawers.
• Collect and organize invoices.
• Scan invoices into ExtraChef and post transactions to QuickBooks.
• Maintain accurate and organized financial records.
• Track and properly categorize expenses, including food and beverage COGS and restaurant supplies.
• Manage payroll.
• Review employee timecards for accurate punches, hours and corrections.
• Account for employee tips and overtime.
• Coordinate cash needed for tip distribution.
• Review inventory reports for accuracy and compare COGS with Toast reporting.
• Track and manage employee PTO.
• Manage accounts payable.
• Process and pay weekly vendor invoices.
• Organize and file paid invoices.
• Monitor liquor vendor invoices and payment terms, including 45-day payments.
• Compare bank and credit card statements with the general ledger to identify discrepancies or errors.
• Prepare basic financial and operational reports.
• Assist with preparation and review of Profit & Loss (P&L) reports.

Skills

Bookkeeping

Payroll

Accounts payable

Organizational skills

Time management

Independent work

Confidential information handling

Tools

QuickBooks

Toast

ExtraChef

Job description

Northern Restaurant Group - Joe Fish Seafood Restaurant & The Loft Restaurant, North Andover, MA

Schedule: Part-time, approximately 20-25 hours per week

Rate: $25/hour

Position Overview

We are looking for an organized, dependable and detail-oriented Restaurant Office Manager / Bookkeeper to manage the day-to-day administrative and financial functions of our restaurants.

This is a part-time position with flexible daytime scheduling. We understand that the right candidate may be looking for hours that work around school schedules, family responsibilities or other commitments. A schedule such as 9:00 AM-2:00 PM, 10:00 AM-3:00 PM, or a four-day workweek could all be considered. We are flexible about what the schedule looks like; our priority is finding the right person who can establish and maintain a consistent, predictable weekly schedule.

Responsibilities

Daily

• Record daily restaurant sales
• Reconcile cash, credit card transactions and Toast financial activity
• Retrieve and process mail
• Prepare and make bank deposits
• Verify petty cash and bar drawers
• Collect and organize invoices
• Scan invoices into ExtraChef and post transactions to QuickBooks
• Maintain accurate and organized financial records
• Track and properly categorize expenses, including food and beverage COGS and restaurant supplies
• Manage payroll
• Review employee timecards for accurate punches, hours and corrections
• Account for employee tips and overtime
• Coordinate cash needed for tip distribution
• Review inventory reports for accuracy and compare COGS with Toast reporting
• Track and manage employee PTO
• Manage accounts payable
• Process and pay weekly vendor invoices
• Organize and file paid invoices
• Monitor liquor vendor invoices and payment terms, including 45-day payments
• Compare bank and credit card statements with the general ledger to identify discrepancies or errors
• Prepare basic financial and operational reports
• Assist with preparation and review of Profit & Loss (P&L) reports

Monthly

• Tie out and reconcile monthly statements
• Prepare and pay Massachusetts meals tax
• Reconcile all bank statements and accounts
• Ensure financial records are complete and accurate for month-end reporting

Qualifications

• Previous bookkeeping, office management, accounting or administrative experience
• Strong attention to detail and accuracy
• Experience with payroll, accounts payable and financial reconciliations preferred
• QuickBooks experience strongly preferred
• Restaurant or hospitality experience is a plus
• Experience with Toast and/or ExtraChef is a plus
• Strong organizational and time-management skills
• Comfortable learning new systems and processes
• Ability to work independently and manage recurring responsibilities without constant supervision
• Ability to identify discrepancies and follow through until they are resolved
• Reliable, trustworthy and comfortable handling confidential employee and financial information