Office Manager

ALLCARE HOMECARE LLC; Irvine (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

Job summary

Allcare Homecare LLC seeks an organized Salaried Office Manager to oversee daily office operations and support our homecare and SLS programs.

The role combines program oversight, employee supervision, client support, and office administration. Full-time, Monday–Friday with potential flexibility for client visits and scheduling needs.

Qualifications

• Strong communication, organization, and time-management skills.
• Office management or administrative experience preferred.
• Previous experience in management, homecare, developmental disabilities, SLS/ILS, or related fields preferred.

Responsibilities

• Oversee assigned SLS homecare cases and ensure services follow schedules and care plans.
• Maintain communication with clients, families, Regional Center representatives, and staff.
• Conduct client visits, case reviews, and quality assurance follow-ups.

Skills

Communication

Organization

Time management

Multitasking

Computer literacy

Independent work

Job description

Office Manager

Allcare Homecare LLC is seeking an organized and dependable SalariedOffice Manager to oversee daily office operations while supporting our homecare and Supported Living Services (SLS) program.

This position combines program oversight, employee supervision, client support, and office administration.

Responsibilities

• Oversee assigned SLS homecare cases.

• Ensure services are provided according to schedules, care plans, IPPs, and company policies.

• Maintain communication with persons served, families, Regional Center representatives, and staff.

• Conduct client visits, case reviews, and quality assurance follow-ups.

• Review staff notes, ADLs, care plans, and required documentation.

• Assist with client intakes, assessments, and service start-ups.

• Complete and follow up on incidents and Serious Incident Reports (SIRs) as needed.

• Supervise employees and address attendance, performance, and service concerns.

• Conduct employee coaching and performance follow-ups.

• Oversee daily office organization and administrative workflow.

• Maintain employee and client records and track missing documentation.

• Coordinate calendars, appointments, meetings, trainings, and deadlines.

• Maintain company keys, phones, office supplies, and other assigned equipment.

• Support the Director of Operations and Program Director with daily operational needs.

Qualifications

• Previous experience in management, homecare, developmental disabilities, SLS/ILS, behavioral services, or a related field preferred.

• Office management or administrative experience preferred.

• Strong communication, organization, and time-management skills.

• Ability to manage multiple clients, employees, and deadlines.

• Comfortable working with families, employees, Regional Centers, and management.

• Strong computer and documentation skills.

• Dependable, professional, detail-oriented, and able to work independently.

• Valid driver's license and reliable transportation may be required for field visits.

Schedule

Full-Time - Monday through Friday

Flexibility may be required for client visits, meetings, operational needs, and emergency coverage.

The ideal candidate is someone who can keep an office organized while also overseeing programs, supporting staff, and ensuring quality services for the individuals we serve.

Benefits

• Medical Insurance
• Paid Time Off (PTO)