Office Manager

EXTOL HAVEN HOMECARE LLC; Mayfield (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

EXTOL HAVEN HOMECARE LLC in Mayfield, Ohio, is seeking an Office Manager to coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. You will schedule meetings, pay invoices, negotiate with vendors, and maintain office equipment.

The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures, while managing caregiver onboarding, background checks, EVV

Qualifications

• High school diploma or GED required; some college preferred.
• Experience as an Office Manager or similar role preferred.
• Familiarity with office equipment and procedures.
• Proficient in Microsoft Office suite (Excel/Outlook).
• Excellent communication and organizational skills.
• Strong time management and attention to detail.

Responsibilities

• Scheduling caregivers and covering open shifts.
• Communicating with clients, families, and caregivers.
• Managing caregiver onboarding, background checks, and personnel files.
• Maintaining Medicaid, DODD, and accreditation documents.
• Tracking EVV, timesheets, and coordinating with billing.
• Assisting with audits and state inspections.
• Support Director with administrative tasks.

Skills

Communication skills

Time management

Attention to detail

Problem solving

Organizational skills

Multitasking

Education

High school diploma or GED

Some college

Tools

Microsoft Office

Excel

Outlook

Job description

Benefits/Perks

• Flexible Scheduling


• Competitive Compensation


• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Scheduling caregivers and covering open shifts.


• Communicating with clients, families, and caregivers.


• Managing caregiver onboarding, BCI/FBI background checks, and personnel files.


• Maintaining compliance documents for Medicaid, DODD, and accreditation requirements.


• Tracking EVV, timesheets, and coordinating with billing.


• Assisting with incident reports, audits, and state inspections.


• Supporting the Director of Client Care or Director of Operations with administrative tasks.

Qualifications

• High school diploma/GED required, some college preferred


• Previous experience as an Office Manager or similar position preferred


• Understanding of office equipment, systems, and procedures


• Skilled in Microsoft Office, Excel, and Outlook


• Excellent time management skills and ability to prioritize multiple tasks


• Strong problem-solving skills and attention to detail


• Excellent verbal and written communication skills