Office Administrator

Cape Senior Home Healthcare; Barnstable (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Flexible schedule

Paid time off

Professional development assistance

Referral program

Job summary

Cape Senior Home Healthcare is seeking a proactive Office Administrator to keep our in-person operations running smoothly and in compliance. You will support clinicians, manage calendars, coordinate travel, and ensure clear communication across teams.

Ideal candidates have prior admin experience in healthcare, strong MS Office skills, familiarity with ERP or similar office-management software, and an Associate Degree (BA preferred).

Qualifications

• Experience as an office administrator or in a similar role.
• Excellent communication and interpersonal abilities.
• Familiar with MS Office; basic accounting principles; ERP systems.
• Associate degree required; BSc/BA preferred.

Responsibilities

• Coordinate office activities to ensure efficiency and compliance with policies.
• Supervise and mentor administrative staff.
• Manage schedules, travel arrangements, and appointments for upper management.
• Handle phone calls, emails, and correspondence to ensure effective communication.
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with confidentiality.
• Track and order office supplies.
• Prepare timely reports and compelling presentations as needed.
• Assist colleagues and contribute to a collaborative workplace.

Skills

Communication skills

Organizational skills

Leadership

Multitasking

Education

Associate degree

BSc/BA preferred

Tools

MS Office

ERP systems

Job description

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Join Our Team as an Office Administrator and Make a Difference in Home Healthcare!

Are you a dedicated and reliable professional looking for an opportunity to make a real impact in the home healthcare industry? We are seeking a proactive Office Administrator to join our team and support our mission of providing exceptional care to our clients. In this role, you'll ensure our office runs smoothly, allowing our healthcare professionals to deliver the best care possible.

Why You’ll Love Working With Us:

• Meaningful Work: Contribute to a company that makes a difference in people's lives.
• Supportive Environment: Join a team that values collaboration and mutual support.
• Growth Opportunities: Be part of a growing company with opportunities for professional development.

Responsibilities:

• Streamline Operations: Coordinate office activities to ensure efficiency and compliance with company policies.
• Lead and Mentor: Supervise and mentor administrative staff, fostering a productive and positive work environment.
• Manage Schedules: Handle agendas, travel arrangements, and appointments for upper management.
• Communication Hub: Manage phone calls, emails, and correspondence to ensure effective communication.
• Financial Oversight: Support budgeting and bookkeeping procedures to maintain financial health.
• Data Management: Create and update records and databases, ensuring accuracy and confidentiality.
• Supply Management: Track and order office supplies to keep our team well-equipped.
• Reporting and Presentations: Prepare timely reports and compelling presentations as needed.
• Team Support: Assist colleagues and contribute to a collaborative workplace.

What We’re Looking For:

• Proven Experience: Demonstrated experience as an office administrator, office assistant, or in a similar role.
• Communication Skills: Outstanding communication and interpersonal abilities.
• Organizational Prowess: Excellent organizational and leadership skills to manage multiple tasks efficiently.
• Technical Savvy: Familiarity with office management procedures, basic accounting principles, and proficiency in MS Office and office management software (ERP, etc.).
• Educational Background: An Associate Degree is required; a BSc/BA in office administration or a related field is preferred. Qualifications in secretarial studies are a plus.

Join us and be a key player in driving sustainable growth while supporting a team dedicated to providing top-notch home healthcare.

Job Type: Full-time

Benefits:

• 401(k) matching
• Flexible schedule
• Professional development assistance
• Referral program

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Administrative experience: 2 years (Required)
• Working in healthcare: 2 years (Required)

Work Location: In person