Office Manager

SPG Consulting; Houston (TX); In loco; USD 52.000 - 75.000; Tempo pieno

Descrizione del lavoro

Spg Consulting is seeking an Office Manager in Houston, TX to oversee daily administrative operations and support leadership. The role emphasizes organization, proactive management of procedures, and compliance with company policies.

You will coordinate meetings, onboarding, and office communications while maintaining filing systems and records. The ideal candidate has a strong background in office administration, excellent communication, and the ability to manage multiple priorities in a

Competenze

• High school diploma or equivalent required; associate or bachelor’s preferred.
• 4+ years in office administration/office management preferred.
• Proficiency with Word, Excel, Outlook and PowerPoint or similar tools.
• Strong organizational, time-management and multitasking skills.
• Excellent written and verbal communication; discretion with confidential info.

Mansioni

• Oversee daily administrative operations and office procedures.
• Develop, implement, and maintain administrative policies.
• Maintain organized filing systems and documentation.
• Manage mail, deliveries, and internal communications.
• Coordinate office maintenance and facility needs.
• Support onboarding, meetings, calendars, and events.
• Prepare reports, presentations, and business documents.
• Assist with budget and expense tracking as needed.
• Welcome visitors and direct inquiries to appropriate staff.
• Ensure professional, safe, and efficient office environment.

Conoscenze

Organizational skills

Time management

Communication skills

Customer service

Independent work

Formazione

High school diploma

Associates or Bachelor's preferred

Strumenti

Microsoft Office

Office equipment/records systems

Descrizione del lavoro

Job Title: Office Manager Job Type: Exempt Department: Administrative Location: Houston, TX Employment Type: Regular, Full-Time Reports To: HR Manager Job Overview: The Office Manager is responsible for overseeing the daily administrative operations of the office to ensure an organized, efficient, and professional work environment. This role manages office procedures, coordinates administrative activities, maintains office supplies and equipment, supports employees and leadership, and helps ensure that company policies and operational processes are followed. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining excellent communication and customer service.

Responsibilities

• Job Title: Office Manager
• Job Type: Exempt
• Department: Administrative
• Location: Houston, TX
• Employment Type: Regular, Full-Time
• Reports To: HR Manager
• Key Responsibilities:
• Office Administration and Operations
• Oversee daily office operations to ensure the workplace runs smoothly and efficiently.
• Develop, implement, and maintain administrative procedures and office policies.
• Maintain organized electronic and physical filing systems, records, and documentation.
• Manage incoming and outgoing mail, deliveries, correspondence, and office communications.
• Coordinate office maintenance, repairs, equipment servicing, and facility needs.
• Ensure the office remains clean, organized, safe, and professional.
• Administrative and Staff Support
• Provide administrative support to management and employees as needed.
• Coordinate meetings, appointments, calendars, and internal events.
• Prepare reports, correspondence, presentations, and other business documents.
• Assist with employee onboarding, office orientation, and access coordination.
• Maintain employee-related administrative records while protecting confidential information.
• Serve as a central point of contact for internal administrative requests.
• Financial and Recordkeeping Support
• Assist with processing invoices, purchase orders, expense reports, and reimbursements.
• Track office expenses and maintain accurate administrative records.
• Coordinate with accounting or finance personnel regarding payments and documentation.
• Assist with budget preparation, expense monitoring, and periodic reporting.
• Support accurate recordkeeping and compliance with internal procedures.
• Communication and Customer Service
• Welcome visitors, greet clients, and direct inquiries to the appropriate personnel.
• Answer and route incoming calls, emails, and other communications as needed.
• Maintain professional communication with employees, clients, vendors, and business partners.
• Resolve routine administrative issues promptly and escalation complex matters appropriately.
• Promote a positive, collaborative, and service-oriented office environment.
• Compliance and Process Improvement
• Help ensure compliance with company policies, administrative procedures, and applicable workplace requirements.
• Maintain confidential information and handle sensitive documents appropriately.
• Identify opportunities to improve office processes, reduce unnecessary expenses, and increase efficiency.
• Maintain records and documentation required for internal reviews or audits.
• Assist management with special projects and other duties as assigned.

Qualifications

• Qualifications:
• High school diploma or equivalent required; an associate or bachelor's degree in business administration, office management, or a related field is preferred.
• Four or more years of experience in office administration, office management, or a similar role preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, or comparable productivity tools.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Demonstrated problem-solving skills and the ability to work independently.
• Professional demeanor and a customer-service-oriented approach.
• Ability to prioritize competing demands and meet deadlines.