Office Manager

Carlton Industries Corp.; Hamden (CT); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Carlton Industries Corp. in Hamden, CT seeks an experienced Office Manager with bookkeeping duties. You will oversee accounts payable/receivable, payroll via ADP, and banking activities while supporting budgeting and financial reporting with leadership.

Responsibilities include HR records, benefits administration, and general office supervision to ensure efficient daily operations. A 3–5 year track record in a similar role is expected.

Qualifications

• 3–5 years of progressive experience in Office Management, Bookkeeping, or similar role.
• Associates or Bachelor's degree preferred; relevant experience may substitute.
• Strong interpersonal and communication skills; ability to multitask in a fast-paced environment.

Responsibilities

• Oversee basic bookkeeping and general accounting functions.
• Manage Accounts Payable and Accounts Receivable processes.
• Maintain banking relationships and perform online banking transactions.
• Support credit management and budgeting and financial reporting with leadership.
• Administer bi-weekly payroll via ADP and HR recordkeeping.

Skills

Interpersonal skills

Written & verbal communication

Multitasking

Attention to detail

Education

Associate or Bachelor's degree in Accounting or Business Admin

Tools

QuickBooks Desktop

ADP payroll

Excel

Outlook

Word

Job description

Role and Responsibilities

• Financial Management & Bookkeeping:
  • Oversee and manage basic bookkeeping and general accounting functions.
  • Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes.
  • Maintain banking relationships and perform online banking transactions.
  • Support credit management and collections efforts.
  • Collaborate with company leadership on budgeting and financial reporting.
• Human Resources & Payroll Administration:
  • Administer bi-weekly payroll processing via ADP.
  • Manage employee benefits administration and support annual enrollment.
  • Maintain accurate employee and HR recordkeeping.
  • Ensure compliance with company policies and established procedures.
• Office Operations & Supervision:
  • Provide general office management support to ensure efficient daily operations.

Qualifications and Education Requirements

• Minimum of 3-5 years of progressive experience in an Office Management, Bookkeeping, or similar administrative/financial role.
• Associates or Bachelor's degree in Accounting, Business Administration, or a related field preferred (relevant experience may substitute).
• Core Competencies:
  • Strong interpersonal and relationship-building skills.
  • Excellent written and verbal communication abilities.
  • Proven multitasking and complex problem-solving skills in a fast-paced setting.
  • Ability to handle sensitive information with the highest level of professionalism and confidentiality.
  • High attention to detail and a commitment to accuracy.

Technical Proficiency

• Required:
  • Proficiency with QuickBooks Desktop (Accounting/General Ledger).
  • Experience administering payroll and HR functions using a platform like ADP.
  • Strong skills in Microsoft Excel, Word, and Outlook.
  • Familiarity with Online Banking platforms.
• Preferred:
  • Experience with a manufacturing ERP/MRP software is a plus.

Additional Notes

Must be able to read, write, speak, and understand English fluently.

Salary range

The salary range for this position is competitive and will be commensurate with the candidate's level of knowledge, experience, and qualifications