Office Manager

ORE, Inc.; Quakertown (Bucks County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) matching

Paid Time off

Life insurance

Short and Long Term Disability

Job summary

ORE, Inc. in Quakertown, PA is seeking an experienced Office Manager to oversee day-to-day accounting and administrative duties in a fast-paced environment. This full-time role leads A/P, A/R, payroll, and monthly closes, ensuring accuracy and timely reporting.

The successful candidate collaborates across teams, manages vendor relationships, and maintains personnel and customer files. Proficiency in QuickBooks and MS Office is essential, along with strong communication, multitasking, and

Qualifications

• Proficiency in QuickBooks and Microsoft Office.
• Strong attention to detail and accuracy.
• Knowledge of general accounting procedures.
• Excellent communication and phone skills.
• Ability to multitask and work well in a team.

Responsibilities

• Lead and perform day-to-day activities of multiple accounting functions.
• Ensure accounting and finance issues are processed, identified and documented properly.
• Accounts Payable – vendor management, forms (W-9, 1099), corporate credit cards, expense management, use tax, controls, and monthly close.
• Accounts Receivable – collections, cash application, customer interaction, monthly close, and sales tax.
• Payroll.
• Monthly reconciliations of multiple accounts including credit cards.
• Employee liaison – insurance, vacation, etc.
• Manage fleet registrations & insurance.
• Maintain personnel and customer files.
• Routine and special projects.
• Monthly and quarterly taxes.

Skills

Attention to detail

Multi-tasking

Team player

Self-motivated

Excellent communication

Phone skills

Tools

QuickBooks

Microsoft Office

Job description

Office Manager

Full Time

Monday through Friday 7AM-5PM

Key Job Responsibilities

• Responsible for leading and performing day to day activities of multiple accounting functions
• Ensure accounting and finance issues are processed, identified and documented properly
• Accounts Payable – responsibilities may include vendor management, forms, submissions (W-9, 1099, etc.), corporate credit cards, expense management, use tax, controls, and compliance, and monthly close.
• Accounts Receivable – collections, cash application, customer interaction, monthly close, and sales tax
• Payroll
• Monthly reconciliations of multiple accounts including credit cards
• Employee liaison – insurance, vacation…
• Manage fleet registrations & insurance
• Maintain personnel and customer files
• Routine & special projects
• Monthly & quarterly taxes

Requirements / Skills

• QuickBooks & Microsoft Office
• Attention to detail and accuracy.
• Knowledge of general accounting procedures
• Great communication and phone skills
• Team player
• Self motivated
• Ability to multi-task

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• 401(k) matching
• Paid Time off
• Life insurance, Short and Long Term Disability