Accounting Office Manager

Vaco Recruiter Services; Louisville (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Vaco Recruiter Services is seeking an Accounting Office Manager to supervise day-to-day accounting operations and office administration while supporting HR and employee benefits activities. This role is a key member of the administrative team, ensuring efficient financial processes and well-organized office operations.

Responsibilities include managing AP/AR cycles, bank reconciliations, month-end close, budgeting support, vendor/customer data, and liaison with external accountants.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Responsibilities

• Manage the full cycle of Accounts Payable (AP), including invoice processing, coding, approvals, and vendor payments.
• Oversee Accounts Receivable (AR) functions, including invoicing, collections, cash application, and account reconciliation.
• Prepare bank reconciliations and maintain accurate financial records.
• Assist with month-end and year-end closing activities.
• Monitor cash flow and support budgeting efforts.
• Maintain vendor and customer account information.
• Work with external accountants and auditors as needed.
• Ensure compliance with company policies and accounting procedures.
• Oversee daily office operations and administrative functions.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate facility-related needs and office maintenance.
• Prepare reports, correspondence, and presentations as needed.
• Support leadership with scheduling, meetings, and special projects.
• Maintain organized electronic and physical filing systems.
• Serve as a point of contact for employees, vendors, and visitors.
• Assist with employee onboarding and offboarding activities.
• Maintain employee records and HR documentation.
• Coordinate background checks, new hire paperwork, and employment verifications.
• Support recruiting efforts, including interview scheduling and candidate communication.
• Assist with policy administration and employee communications.
• Help ensure compliance with employment laws and company policies.
• Assist employees with benefit enrollment and benefit-related questions.
• Coordinate annual open enrollment activities.
• Maintain benefit records and process employee changes.
• Act as a liaison between employees and benefit providers.
• Support payroll-related benefits deductions and reconciliation activities.
• Assist with workers' compensation and leave administration documentation.

Skills

Accounts Payable

Accounts Receivable

Office management

Excel

Communication

Problem-solving

Confidentiality

Education

Associate's or Bachelor's degree in Accounting/related

Tools

ERP systems

Accounting software

Microsoft Excel

Job description

The Accounting Office Manager is responsible for overseeing day-to-day accounting operations, managing office administration functions, and providing support for human resources and employee benefits activities. This role serves as a key member of the administrative team, ensuring efficient financial processes, maintaining accurate records, supporting employee needs, and helping create a well-organized office environment.

Key Responsibilities

Accounting & Finance

• Manage the full cycle of Accounts Payable (AP), including invoice processing, coding, approvals, and vendor payments.
• Oversee Accounts Receivable (AR) functions, including invoicing, collections, cash application, and account reconciliation.
• Prepare bank reconciliations and maintain accurate financial records.
• Assist with month-end and year-end closing activities.
• Monitor cash flow and support budgeting efforts.
• Maintain vendor and customer account information.
• Work with external accountants and auditors as needed.
• Ensure compliance with company policies and accounting procedures.

Office Administration

• Oversee daily office operations and administrative functions.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate facility-related needs and office maintenance.
• Prepare reports, correspondence, and presentations as needed.
• Support leadership with scheduling, meetings, and special projects.
• Maintain organized electronic and physical filing systems.
• Serve as a point of contact for employees, vendors, and visitors.

Human Resources Support

• Assist with employee onboarding and offboarding activities.
• Maintain employee records and HR documentation.
• Coordinate background checks, new hire paperwork, and employment verifications.
• Support recruiting efforts, including interview scheduling and candidate communication.
• Assist with policy administration and employee communications.
• Help ensure compliance with employment laws and company policies.

Benefits Administration Support

• Assist employees with benefit enrollment and benefit-related questions.
• Coordinate annual open enrollment activities.
• Maintain benefit records and process employee changes.
• Act as a liaison between employees and benefit providers.
• Support payroll-related benefits deductions and reconciliation activities.
• Assist with workers' compensation and leave administration documentation.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of accounting, bookkeeping, office management, or related experience.
• Strong knowledge of Accounts Payable, Accounts Receivable, and general accounting principles.
• Experience supporting HR and employee benefits administration preferred.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with accounting software and ERP systems.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and ability to manage multiple priorities.