Office Manager

Carlton Industries Corporation; Hamden (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Carlton Industries Corporation in Hamden, CT seeks an experienced Office Manager with strong bookkeeping and payroll responsibilities. The role covers accounts payable/receivable, banking relations, and collaboration with leadership on budgeting and reporting.

The ideal candidate has 3–5 years in a similar role, with an associates or bachelor’s degree preferred and solid skills in Excel, Word, and Outlook. ADP payroll administration is required.

Qualifications

• 3–5 years of progressive experience in an Office Management, Bookkeeping, or similar administrative/financial role.
• Associates or Bachelor's degree in Accounting, Business Administration, or related field preferred.

Responsibilities

• Financial Management & Bookkeeping: Oversee and manage basic bookkeeping and general accounting functions.
• Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes.
• Maintain banking relationships and perform online banking transactions.
• Support credit management and collections efforts.
• Collaborate with company leadership on budgeting and financial reporting.

Skills

Office Management

Bookkeeping

Accounting

Interpersonal skills

Communication

Multitasking

Confidentiality

Attention to detail

Education

Associates degree

Bachelor's degree

Tools

QuickBooks Desktop

ADP

Excel

Word

Outlook

Online Banking

Job description

Role and Responsibilities

• Financial Management & Bookkeeping:
  • Oversee and manage basic bookkeeping and general accounting functions.
  • Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes.
  • Maintain banking relationships and perform online banking transactions.
  • Support credit management and collections efforts.
  • Collaborate with company leadership on budgeting and financial reporting.
• Human Resources & Payroll Administration:
  • Administer bi-weekly payroll processing via ADP.
  • Manage employee benefits administration and support annual enrollment.
  • Maintain accurate employee and HR recordkeeping.
  • Ensure compliance with company policies and established procedures.
• Office Operations & Supervision:
  • Provide general office management support to ensure efficient daily operations.

Qualifications and Education Requirements

• Minimum of 3-5 years of progressive experience in an Office Management, Bookkeeping, or similar administrative/financial role.
• Associates or Bachelor’s degree in Accounting, Business Administration, or a related field preferred (relevant experience may substitute).
• Core Competencies:
  • Strong interpersonal and relationship-building skills.
  • Excellent written and verbal communication abilities.
  • Proven multitasking and complex problem-solving skills in a fast-paced setting.
  • Ability to handle sensitive information with the highest level of professionalism and confidentiality.
  • High attention to detail and a commitment to accuracy.

Technical Proficiency

• Required:
  • Proficiency with QuickBooks Desktop (Accounting/General Ledger).
  • Experience administering payroll and HR functions using a platform like ADP.
  • Strong skills in Microsoft Excel, Word, and Outlook.
  • Familiarity with Online Banking platforms.
• Preferred:
  • Experience with a manufacturing ERP/MRP software is a plus.

Additional Notes

Must be able to read, write, speak, and understand English fluently.

Salary range

The salary range for this position is competitive and will be commensurate with the candidate’s level of knowledge, experience, and qualifications