Office Manager and Bookkeeper

Pacscon Geoenvironmental Inc; Tampa (FL); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

Training & development

Vision insurance

401(k)

Bonus based on performance

Competitive salary

Dental insurance

Flexible schedule

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

Pacscon Geoenvironmental Inc., a Tampa, Florida based engineering and environmental firm, seeks an Office Manager and Bookkeeper to ensure efficient day-to-day administration while handling core accounting tasks. This role balances administrative duties with HR onboarding and accurate financial reporting.

The position requires 2–5 years of combined experience, proficiency in QuickBooks and MS Office, and strong organizational and communication skills to coordinate with clients, vendors, and

Qualifications

• 2–5 years of combined experience in office administration and bookkeeping.
• Strong proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite.
• Organizational skills with exceptional time-management, attention to detail and accuracy.
• Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
• High school diploma required; associate or bachelor’s degree in business administration, accounting, or a related field is preferred.

Responsibilities

• Bookkeeping & Accounting: AP/AR, payments, invoicing, bank & credit card reconciliations, payroll support, and basic financial reporting.
• Office Management & Administration: handle daily operations, correspondence, scheduling, and vendor coordination.
• Human Resources & Onboarding: assist with onboarding, paperwork, orientation, and personnel records maintenance.

Skills

Communication

Organizational skills

Time-management

Attention to detail

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

QuickBooks

Microsoft Office Suite

Job description

Benefits:

• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• Training & development
• Vision insurance
• 401(k)
• Bonus based on performance
• Competitive salary
• Dental insurance
• Flexible schedule

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary

Tampa, Florida based engineering and environmental firm looking for an Office Manager and Bookkeeper, who will ensure the efficient day-to-day administration of the office while managing core accounting and financial tasks. This role requires a highly organized professional capable of balancing administrative support, human resources coordination, and accurate financial reporting.

Responsibilities

• Bookkeeping & Accounting
  • Accounts Payable/Receivable (AP/AR): Process vendor invoices, issue payments, track customer billings, and follow up on overdue accounts.
  • Reconciliation: Perform monthly bank and credit card reconciliations.
  • Payroll Support: Assist with or manage semi-monthly/weekly payroll processing, tracking hours, and commission administration.
  • Financial Reporting: Prepare basic financial statements, cash flow reports, and ledger updates for management.
• Office Management & Administration
  • Daily Operations: Oversee front-office operations, manage incoming correspondence, and direct phone inquiries.
  • Inventory & Supplies: Monitor office and kitchen supply inventory; place reorders as needed.
  • Vendor & Facility Coordination: Maintain relationships with building management and office equipment vendors (copiers, internet, etc.).
  • Scheduling & Meetings: Coordinate team calendars, schedule internal meetings, and prepare meeting spaces or agendas.
• Human Resources & Onboarding
  • Employee Onboarding: Assist with new hire paperwork, setup, orientation, and policy reviews.
  • Record Maintenance: Keep personnel files and employment records organized and confidential.

Qualifications

• Experience: 2–5 years of combined experience in office administration and bookkeeping.
• Software Proficiency: Strong proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite (Excel, Word, Outlook).
• Organizational Skills: Exceptional time-management abilities with strict attention to detail and accuracy.
• Communication: Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
• Education: High school diploma required; associate or bachelor’s degree in business administration, accounting, or a related field is preferred.