Office Manager

Index Search; Ponte Vedra Beach (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Index Search Group is seeking an organized Office Manager to oversee daily operations and provide administrative, financial, and HR support. You will coordinate payroll and benefits, track expenses, and assist employees across the organization.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and experience with payroll/HR platforms such as Netchex. Ability to handle confidential information and work independently is essential.

Qualifications

• Previous experience in office management, administration, or HR support preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication skills and attention to detail.
• Proficiency in Microsoft Office and general office systems.
• Experience with payroll and HR platforms, such as Netchex, preferred.
• Ability to handle confidential information professionally.
• Dependable, proactive, and able to work independently.

Responsibilities

• Oversee daily office operations, including emails, mail, supplies, meetings, and coordination.
• Process invoices, track expenses, and maintain accurate financial records.
• Track commission payments and communicate updates to internal teams.
• Coordinate and submit payroll information bi-monthly.
• Manage employee PTO requests, time-off tracking, and benefits administration.
• Support internal communications, employee needs, and HR administration.
• Assist with company meetings, events, and other administrative tasks.

Skills

Office management

HR support

Payroll processing

Invoicing

Communication skills

Microsoft Office

Payroll/HR platforms

Tools

Netchex

Job description

We are seeking an organized, detail-oriented Office Manager to oversee daily office operations and provide administrative, financial, and HR support. This role is responsible for keeping office functions running smoothly, coordinating payroll and benefits, tracking expenses, and supporting employees across the organization.

Key Responsibilities

• Manage daily office operations, including emails, mail, supplies, meetings, and office coordination.
• Process invoices, track expenses, and maintain accurate financial records.
• Track commission payments and communicate updates to internal teams.
• Coordinate and submit payroll information twice monthly.
• Manage employee PTO requests, time-off tracking, and benefits administration.
• Support internal communications, employee needs, and general HR administration.
• Assist with company meetings, events, and other administrative tasks as needed.

Qualifications

• Previous experience in office management, administration, or HR support preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication skills and attention to detail.
• Proficiency in Microsoft Office and general office systems.
• Experience with payroll and HR platforms, such as Netchex, preferred.
• Ability to handle confidential information professionally.
• Dependable, proactive, and able to work independently.