Office Manager

RESTOREPRO INC; Glendale (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Company parties

Free food & snacks

Free uniforms

Opportunity for advancement

Job summary

RESTOREPRO INC. in Glendale, CA is seeking an organized Office Administrator to keep daily operations smooth in a fast-paced construction/restoration environment.

You will be the backbone of front desk, scheduling, data entry, bookkeeping support, and customer service, ensuring professional interactions and efficient workflows. We value proactive communicators with strong organization, multi-line phone handling, and proficiency in Microsoft Office, Google Workspace, and QuickBooks.

Qualifications

• Proven experience in office administration or clerical roles with a strong background in office management and customer service
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong phone etiquette and professional client interactions; bilingual abilities are a plus

Responsibilities

• Manage front desk responsibilities including answering multi-line phone systems and directing calls professionally
• Handle calendar management and scheduling for meetings, appointments, and events using productivity software
• Perform data entry tasks with accuracy using spreadsheets and word processing tools; maintain organized filing systems
• Assist with bookkeeping duties utilizing QuickBooks or similar accounting software to support billing, invoicing, and expense tracking
• Provide excellent customer support by addressing inquiries promptly via phone or email
• Support office management functions such as ordering supplies and maintaining office equipment
• Proofread documents for accuracy and clarity while ensuring adherence to company standards; manage document version control

Skills

Office administration

Communication skills

Multitasking

Phone etiquette

Bilingual abilities

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Benefits:

• Company parties
• Free food & snacks
• Free uniforms
• Opportunity for advancement

We are seeking a dynamic and highly organized Office Administrator to join our team! Construction and or restoration expereince required. In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly, efficiently, and professionally. Your proactive approach and excellent communication skills will help foster a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to utilize your administrative expertise and technical proficiency in a fast-paced, supportive setting. If you thrive on multitasking, problem-solving, and delivering exceptional customer service, we want to hear from you!

Duties

• Manage front desk responsibilities including answering multi-line phone systems, and directing calls with professionalism and courtesy
• Handle calendar management and scheduling for meetings, appointments, and events using productivity software such as Microsoft Office and Google Workspace
• Perform data entry tasks with accuracy using spreadsheets and word processing tools; maintain organized filing systems both digitally and physically
• Assist with bookkeeping duties utilizing QuickBooks or similar accounting software to support billing, invoicing, and expense tracking
• Provide excellent customer support by addressing inquiries promptly via phone or email, ensuring client communication is clear and professional
• Support office management functions such as ordering supplies, maintaining office equipment, and overseeing general administrative tasks
• Proofread documents for accuracy and clarity while ensuring adherence to company standards; manage document version control

Requirements

• Proven experience in office administration or clerical roles with a strong background in office management and customer service
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and productivity software; strong computer literacy overall
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong phone etiquette skills with experience managing multi-line phone systems; bilingual abilities are a plus for diverse client interactions
• Demonstrated ability to handle data entry accurately while maintaining attention to detail; experience in proofreading is beneficial
• Previous experience as a receptionist or personal assistant is advantageous; familiarity with contruction and resoration prefered
• Ability to manage calendars efficiently, coordinate meetings seamlessly, and support overall office operations with professionalism

Join us as an Office Administrator where your organizational talents will make a meaningful impact! We value energetic individuals who are eager to contribute their skills in a collaborative environment. This paid position offers the chance to develop your career while supporting our vibrant team every day.

Language:

• Construction and or restoration adminsistration (Required)

Work Location: In person