Administrador de oficina - ¡El cuarto de atrás de nuestra oficina!

Kapi Restoration Company; Livonia (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Paid time off

Job summary

Kapi Restoration in Livonia, MI is seeking a proactive Office Administrator to keep operations running smoothly and to scale into an Office Manager role. You will organize the office, handle phones, assist the leadership team with coordination, and maintain files for multiple projects.

The role requires strong organizational and communication skills, tech-savviness with Google Workspace, CRMs, and QuickBooks, and a growth mindset to take ownership in a fast-paced environment.

Qualifications

• Experience in an admin or coordinator role; restoration/construction a plus.
• Strong organizational and communication abilities in a fast-paced environment.
• Tech-savvy with Google Workspace, CRMs, and QuickBooks experience.

Responsibilities

• Keep office organized, stocked, and efficient.
• Answer phones, greet visitors, and aid office operations.
• Support field and leadership with admin coordination.
• Communicate professionally with customers, vendors, and team.
• Maintain file organization for office and projects.
• Handle data entry into project management software.
• Manage scheduling, job tracking, and client follow-ups.
• Prepare meeting minutes from weekly meetings.
• Assist owner with executive tasks as needed.
• Help improve systems and processes with proactive ideas.

Skills

Organizational skills

Communication skills

Growth mindset

multitasking

Tools

Google Workspace

CRMs

QuickBooks

Job description

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Kapi Restoration is looking for a proactive, organized, and people-smart Office Administrator who can keep our operations running smoothly and scale with us into an Office Manager role.

What You’ll Do:

• Keep our office organized, stocked, and efficient
• Answer phones, greet, and aid office visitors
• Support the field and leadership team with admin and coordination
• Communicate with customers, vendors, and team members professionally
• Manage and maintain file organization for the office, as well as project-specific filing
• Manage and maintain clerical data entry into project management software
• Handle scheduling, job tracking, and client follow-ups
• Prepare meeting minutes from weekly meetings
• Aid in accounting data entry
• Support the owner in executive tasks and or errands
• Support all other staff members as needed. This includes getting out of the office to help when and if needed.
• Help improve systems and processes — your ideas matter here

What We’re Looking For:

• Strong organizational + communication skills
• Comfortable juggling tasks in a fast-paced setting
• Tech-savvy — Google Workspace, CRMs, QuickBooks, etc.
• Self-starter with a growth mindset — ready to take ownership
• Prior experience in an admin or coordinator role (restoration/construction is a plus)

Why Work With Us?

• Opportunity to grow into an Office Manager position
• Team-focused, fast-paced, and never boring
• Your voice matters — help us build better systems and culture
• Competitive pay and real growth opportunity