Office Manager

Delta Dallas; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Delta Dallas is seeking an experienced Office Manager / Executive Assistant in Dallas, TX. The role combines executive support, office operations, and project coordination to enable smooth daily functioning and strategic initiatives.

The ideal candidate will manage calendars, travel, events, and communications while coordinating facilities, vendors, and cross-functional activities with discretion and professionalism.

Qualifications

• Minimum 5 years of experience supporting senior executives in fast-paced environments.
• Bachelor's degree preferred; equivalent education and relevant experience considered.
• Strong organizational, time management, and problem-solving skills with attention to detail.
• Excellent written and verbal communication and professional presence.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and business software.
• Ability to handle confidential information with discretion.
• Capable of multitasking and adapting to changing priorities independently.
• Positive, flexible attitude to support a growing organization.

Responsibilities

• Oversee daily office operations and maintain a professional, organized environment.
• Serve as primary contact for building management and vendors.
• Manage office supplies, mail, inventory, and vendor relationships.
• Coordinate meeting logistics, including room setup, catering, A/V, and tech needs.
• Support administrative and accounting functions through expense tracking and invoicing.

Skills

Calendar management

Travel planning

Vendor management

Executive support

Communication

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Job description

Office Manager / Executive Assistant - Dallas, TX

Our client is seeking a dynamic Office Manager / Executive Assistant to support a growing organization. This position is ideal for a polished, self-directed professional who thrives in a fast-paced environment and enjoys balancing executive support, office operations, and project coordination responsibilities.

Position Overview

The Office Manager / Executive Assistant will provide direct support to senior leadership while ensuring seamless day-to-day office operations. This individual will serve as a central administrative resource, managing calendars, travel, events, communications, and administrative processes, while also overseeing office logistics, vendor relationships, and facilities coordination.

This is a highly visible role that offers broad exposure across the organization and the opportunity to contribute to a variety of business initiatives.

This position requires regular onsite presence to support office operations and executive leadership.

Key Responsibilities

Office Management

• Oversee daily office operations, maintaining a professional, organized, and welcoming environment.
• Serve as the primary point of contact for building management, technology providers, and other service vendors.
• Manage office supplies, mail distribution, inventory, and vendor relationships.
• Coordinate meeting logistics, including room setup, catering, audio/visual support, and technology needs.
• Support administrative and accounting functions through expense tracking, invoice processing, and record maintenance.

Executive Support

• Manage complex calendars, coordinate meetings, and arrange domestic and international travel for senior leadership.
• Prepare correspondence, presentations, reports, and expense reconciliations with accuracy and confidentiality.
• Serve as a liaison between leadership, employees, clients, vendors, and external stakeholders, ensuring effective communication and follow-up.
• Assist with scheduling priorities, meeting preparation, and administrative support for key business activities.

Event & Project Support

• Plan and coordinate internal meetings, company events, client functions, and other organizational gatherings.
• Manage travel arrangements, accommodations, and event logistics.
• Support special projects, business initiatives, marketing efforts, and cross-functional coordination as needed.
• Assist with process improvements and administrative projects that enhance operational efficiency.

Qualifications

• Minimum of 5 years of experience supporting senior executives or leadership teams in a fast-paced environment.
• Bachelor's degree preferred; equivalent education and relevant experience will also be considered.
• Strong organizational, time management, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills and a professional presence.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; experience with business software platforms is a plus.
• Ability to manage confidential information with discretion and professionalism.
• Demonstrated ability to prioritize multiple responsibilities, adapt to changing priorities, and work independently.
• Positive, flexible attitude with a willingness to support a variety of business needs in a growing organization.

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