Office Manager

Frontline Source Group - Nationwide Staffing & Executive Search; Dallas (TX); On-site; USD 61,200 - 101,800; Full time

Benefits offered by this job

401(k) with employer matching

Health insurance

Job summary

A well-established architecture and planning firm in Dallas, TX seeks a highly organized Office Manager to provide executive support in a fast-paced environment. This full-time role emphasizes variety and ownership, including managing communications, organizing office operations, and maintaining relationships with clients. Ideal candidates should have over 5 years of experience, proficiency in Microsoft Office Suite, and knowledge of Adobe tools. Competitive benefits include 401(k) matching and health insurance.

Qualifications

• 5+ years of experience in an Office Manager, Executive Assistant, or senior administrative support role.
• Experience in professional services, architecture, or design environments preferred.
• Strong proficiency with Microsoft Office Suite; experience with Adobe InDesign and Photoshop required.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage phones, greet visitors, and handle inquiries.
• Maintain organized filing systems and prepare professional documents.
• Coordinate staff training, meetings, events, and office operations.

Skills

Office management

Communication skills

Microsoft Office Suite

Adobe InDesign

Adobe Photoshop

Job description

Dallas, TX Salary: $61,200.00 - $101,800.00 (Posted 6 days ago)

Our client is seeking an Office Manager for a direct hire opportunity in Dallas, TX. This role supports executive leadership within a fast‑paced environment and is ideal for a highly organized administrative professional who thrives in a hands‑on, team‑oriented setting.

Company Profile:

Well‑established architecture and planning firm known for blending creative design with operational excellence. The firm operates in a collaborative, professional environment and values precision, organization, and strong client relationships.

As the Office Manager you will serve as a key administrative partner to executive leadership while supporting day to day office operations. This role combines executive support, office management, and client‑facing responsibilities, making it ideal for someone who enjoys variety and ownership.

Responsibilities

• Provide high‑level administrative support to executive leadership and internal teams
• Serve as the first point of contact by managing phones, greeting visitors, and handling inquiries
• Maintain organized physical and digital filing systems
• Proofread, format, and prepare professional documents and correspondence
• Manage data entry, spreadsheets, project trackers, and CRM systems
• Coordinate staff training, company meetings, client events, and internal functions
• Assist with RFQs and digital submissions
• Support invoicing, timesheets, and expense reporting
• Oversee office operations including supplies, aesthetics, and general upkeep
• Coordinate holiday outreach, client gifts, and event RSVPs

Qualifications

• 5+ years of experience in an Office Manager, Executive Assistant, or senior administrative support role
• Experience supporting executives in a professional services, architecture, or design environment is a plus
• Strong proficiency with Microsoft Office Suite; Adobe InDesign and Photoshop experience required
• Excellent written and verbal communication skills
• Comfortable working in a fast‑paced, constantly changing, in‑office setting

Seniority Level: Associate

Employment Type: Full‑time

Job Function: Administrative; Industries: Architecture and Planning

Benefits

• 401(k) with employer matching
• Health insurance