Office Manager

Casa Smiles; Coral Gables (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Performance bonus

Competitive salary

Employee discounts

Advancement opportunities

Paid time off

Profit sharing

Flexible scheduling

Career advancement

Job summary

Casa Smiles in Coral Gables, FL is seeking an experienced Office Manager to coordinate all administrative duties and ensure the office runs smoothly. You will schedule meetings, pay invoices, negotiate with vendors, and maintain office equipment; Spanish proficiency is required.

The ideal candidate is highly organized with strong communication skills, can implement systems and procedures, and will supervise staff, manage calendars, and uphold patient service standards in a dental/medical setting.

Qualifications

• High school diploma/GED required, some college preferred.
• Previous experience as an Office Manager, preferably in dental but at least medical.
• Skilled in Microsoft Office, Excel, and Outlook.
• Excellent time management skills and ability to prioritize multiple tasks.
• Strong problem-solving skills and attention to detail.
• Excellent verbal and written communication skills.
• Spanish speaking.

Responsibilities

• Staff supervision and accountability
• Schedule design and chair utilization
• Medicaid no-show management
• Production and collection KPIs
• Same-day treatment conversion
• Credentialing coordination
• Payroll and staffing coordination
• Patient service standards
• Referral and community program management
• Manage 6-day per week office
• Maintain calendar of appointments and meetings
• Create, update, and maintain office procedures
• Maintain office equipment in good working order
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Skills

Time management

Prioritization

Verbal and written communication

Attention to detail

Spanish speaking

Education

High school diploma/GED

Tools

Microsoft Office

Excel

Outlook

Job description

Benefits:

• Bonus based on performance
• Competitive salary
• Employee discounts
• Opportunity for advancement
• Paid time off
• Profit sharing

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Must be fully proficient in Spanish.

Responsibilities

• Staff supervision and accountability
• Schedule design and chair utilization
• Medicaid no-show management
• Production and collection KPIs
• Same-day treatment conversion
• Credentialing coordination
• Payroll and staffing coordination
• Patient service standards
• Referral and community program management
• Manage 6-day per week office
• Maintain calendar of appointments and meetings
• Create, update, and maintain office procedures
• Maintain office equipment in good working order
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager, preferably in dental but at least medical
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• Spanish speaking