Administrative Assistant

LHH; Arlington (VA); On-site; USD 28,929 - 33,062; Part time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Paid Sick Leave

Flexible paid leave options

Job summary

A staffing and consulting firm is seeking a detail-oriented Administrative Assistant to support its operations in Arlington, VA on a contract basis. The ideal candidate will possess strong organizational skills and excellent communication abilities, providing essential administrative support while managing multiple tasks in a professional office environment. Benefits include various insurance options and a 401(k) plan. This is an exciting opportunity for self-motivated individuals looking to excel in an administrative role.

Qualifications

• Minimum of 2 years of administrative experience in a professional office environment.
• High level of integrity in handling sensitive information.
• Ability to manage multiple tasks simultaneously.

Responsibilities

• Manage day-to-day office operations.
• Assist with scheduling appointments and meetings.
• Handle incoming and outgoing communications.
• Prepare and edit documents, presentations, and reports.
• Assist in planning and coordinating events.
• Enter and update information in databases accurately.
• Provide administrative support to senior management.

Skills

Microsoft Office Suite proficiency

Excellent written and verbal communication

Strong organizational skills

Problem-solving ability

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Office management software

Job description

Location: Arlington, VA

Base pay range

$21.00/hr - $24.00/hr

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in Arlington, VA on a contract basis. The ideal candidate will provide essential administrative support, manage office operations, and assist with various tasks to ensure the smooth functioning of the office. This role requires strong organizational skills, excellent communication abilities, and the flexibility to handle a wide range of responsibilities.

Key Responsibilities

• Office Management: Manage day-to-day office operations, including scheduling meetings, maintaining office supplies, and coordinating with vendors.
• Calendar Management: Assist with scheduling appointments, meetings, and travel arrangements for team members, ensuring all commitments are met.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and accurate responses.
• Document Preparation: Prepare and edit documents, presentations, and reports. Maintain organized records and filing systems.
• Event Coordination: Assist in planning and coordinating events, meetings, and conferences, both on-site and off-site.
• Data Entry: Enter and update information in databases, spreadsheets, and other systems with a high level of accuracy.
• Support to Management: Provide administrative support to senior management, including handling confidential information and tasks.
• Task Management: Prioritize and manage multiple tasks and projects, ensuring deadlines are met.
• Financial Assistance: Assist with basic bookkeeping tasks, including processing invoices, expense reports, and tracking budgets.

Qualifications

• Experience: Minimum of 2 years of administrative experience, preferably in a professional office environment.
• Education: High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts.
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously.
• Problem‑Solving: Ability to anticipate needs, think critically, and offer solutions to challenges as they arise.
• Professionalism: High level of integrity and discretion in handling sensitive and confidential information.

Pay: $21–$24/hr

Benefit offerings include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits, and 401(k) plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer / Veterans / Disabled

Seniority level: Associate | Employment type: Contract | Job function: Administrative | Industries: Non‑profit Organizations