Office Manager

Intuit Inc.; Arcadia (FL); Hybrid; USD 30,000 - 35,000; Full time

Job summary

C Stephens Construction Management, Inc. in Arcadia, FL is seeking an Office Manager to coordinate daily operations, support administrative workflows, and maintain organized records in a hybrid work setting.

You will serve as a key internal contact, manage invoicing with QuickBooks, and ensure accurate data entry and timely communication across teams. The role emphasizes strong organizational skills, reliability, and attention to detail in a fast-paced construction environment.

Qualifications

• Experience in an administrative or office support role with reliability and follow-through.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of QuickBooks for invoices, customer/vendor records, and basic bookkeeping.

Responsibilities

• Oversee daily office administration, including scheduling and document organization.
• Coordinate and track routine administrative processes to ensure timely completion.
• Maintain organized files and records for internal reporting and documentation.
• Serve as a professional contact for internal requests, inquiries, and follow-ups.
• Support operational efficiency by identifying improvements and assisting with logistics.

Skills

Administrative experience

Microsoft Office

Data entry

Organizational skills

Communication skills

Hybrid work adaptability

Customer/vendor management

Education

Associates degree or higher in Business Administration, Accounting, Finance, Office Administration

Tools

QuickBooks

Job description

C Stephens Construction Management, Inc. is seeking a dedicated Office Manager to support smooth day-to-day operations and help keep our organization running efficiently.

Position Summary

The Office Manager is responsible for coordinating office operations, supporting administrative workflows, and ensuring the office environment remains organized, responsive, and professional. This role serves as a key point of contact internally, helping teams stay aligned and prepared to deliver strong results.

In a hybrid work setting in Arcadia, FL, you will manage essential administrative tasks, maintain accurate records, and contribute to a positive workplace culture through timely communication and careful attention to detail.

Key Responsibilities

• Oversee daily office administration, including scheduling, document organization, and general office support.

• Coordinate and track routine administrative processes to ensure tasks are completed accurately and on time.

• Maintain organized files and records, supporting internal reporting and documentation needs.

• Serve as a professional point of contact for internal requests, general inquiries, and follow-ups.

• Support operational efficiency by identifying process improvements and assisting with office-related logistics.

Required Qualifications

• Experience in an administrative or office support role, with demonstrated reliability and strong follow-through.

• Strong computer proficiency and ability to learn and navigate new software efficiently.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related applications.

• Working knowledge of QuickBooks, including creating and processing invoices, maintaining customer/vendor information, and basic financial recordkeeping.

• Strong data-entry skills with a high level of accuracy and attention to detail.

• Ability to manage electronic files, email correspondence, spreadsheets, and other digital records efficiently.

• Comfortable troubleshooting routine computer/software issues and adapting to new technology and systems.

• Proficiency in handling routine office tasks while maintaining accuracy and attention to detail.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Professional communication skills, including the ability to interact effectively with stakeholders.

• Comfort working in a hybrid environment and managing time effectively to meet deadlines.

Preferred Qualifications

• Associates degree or higher in Business Administration, Accounting, Finance, Office Administration, or a related field.

• Prior experience supporting construction or field-based operations through administrative coordination.

• Familiarity with maintaining documentation systems and supporting internal recordkeeping.

• Experience coordinating schedules, meetings, and internal communications across teams.

• A proactive work style focused on continuous improvement and efficient office operations.

Compensation

Annual salary: $30,000 - $35,000

Benefits: This position does not currently include employer-sponsored health insurance or retirement benefits.