Office Manager / Executive Assistan

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is seeking a highly organized Office Manager / Executive Assistant for a growing Houston-based construction company. You will oversee day-to-day office operations and provide high-level administrative support to company leadership, acting as the hub between office, vendors, site needs, and internal teams.

Responsibilities include email management for the CEO, calendar management, onboarding logistics, and maintaining records.

Qualifications

• Bachelor’s degree required.
• 7+ years of office management, executive assistant, operations, or administrative experience.
• Construction, contracting, property management, or related industry experience strongly preferred.
• Highly organized with strong attention to detail and follow-through.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive, resourceful, and comfortable taking ownership of responsibilities.
• Strong proficiency with Microsoft Office and general office technology.
• Professional, dependable, and comfortable working with both office and field personnel.

Responsibilities

• Email management for the CEO/Chairman.
• Oversee daily office operations, ensuring administrative needs are handled efficiently and professionally.
• Provide executive-level administrative support, including calendar management, scheduling, correspondence, and recurring tasks.
• Coordinate onboarding logistics for new employees, including documentation, supplies, workspace, and access.
• Maintain organized company records, files, documents, and administrative systems.
• Coordinate vendors, service providers, building maintenance, and office-related needs.
• Manage property and construction site-maintenance assignments, ensuring requests are communicated, scheduled, and completed.
• Track outstanding projects, maintenance items, and administrative assignments through completion.
• Serve as a central point of communication between leadership, employees, vendors, contractors, and other stakeholders.
• Anticipate needs, resolve administrative issues, and keep day-to-day operations running smoothly.
• Support leadership with special projects and other operational priorities as needed.

Skills

Office management

Executive assistant

Operations

Administrative experience

Communication skills

Multitasking

Microsoft Office

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

A growing construction company is seeking a highly organized, proactive Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to company leadership. This role will serve as a key point of coordination between the office, vendors, property/site needs, and internal teams.

Responsibilities

• Email management for the CEO/Chairman
• Oversee daily office operations, ensuring administrative needs are handled efficiently and professionally.
• Provide executive-level administrative support, including calendar management, scheduling, correspondence, and recurring tasks.
• Coordinate onboarding logistics for new employees, including documentation, supplies, workspace, and access.
• Maintain organized company records, files, documents, and administrative systems.
• Coordinate vendors, service providers, building maintenance, and office-related needs.
• Manage property and construction site-maintenance assignments, ensuring requests are communicated, scheduled, and completed.
• Track outstanding projects, maintenance items, and administrative assignments through completion.
• Serve as a central point of communication between leadership, employees, vendors, contractors, and other stakeholders.
• Anticipate needs, resolve administrative issues, and keep day-to-day operations running smoothly.
• Support leadership with special projects and other operational priorities as needed.

Office Manager / Executive Assistan

A growing construction company is seeking a highly organized, proactive Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to company leadership. This role will serve as a key point of coordination between the office, vendors, property/site needs, and internal teams.

Responsibilities

• Email management for the CEO/Chairman
• Oversee daily office operations, ensuring administrative needs are handled efficiently and professionally.
• Provide executive-level administrative support, including calendar management, scheduling, correspondence, and recurring tasks.
• Coordinate onboarding logistics for new employees, including documentation, supplies, workspace, and access.
• Maintain organized company records, files, documents, and administrative systems.
• Coordinate vendors, service providers, building maintenance, and office-related needs.
• Manage property and construction site-maintenance assignments, ensuring requests are communicated, scheduled, and completed.
• Track outstanding projects, maintenance items, and administrative assignments through completion.
• Serve as a central point of communication between leadership, employees, vendors, contractors, and other stakeholders.
• Anticipate needs, resolve administrative issues, and keep day-to-day operations running smoothly.
• Support leadership with special projects and other operational priorities as needed.

Qualifications

• Bachelor's degree required.
• 7+ years of office management, executive assistant, operations, or administrative experience.
• Construction, contracting, property management, or related industry experience strongly preferred.
• Highly organized with strong attention to detail and follow-through.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive, resourceful, and comfortable taking ownership of responsibilities.
• Strong proficiency with Microsoft Office and general office technology.
• Professional, dependable, and comfortable working with both office and field personnel.

HOUGW34