Hybrid Office Manager for Construction Admin and Ops

Intuit Inc.; Arcadia (FL); On-site; USD 30,000 - 35,000; Full time

Job summary

C Stephens Construction Management, Inc. in Arcadia, FL is seeking an Office Manager to coordinate daily operations, support administrative workflows, and maintain organized records in a hybrid work setting.

You will serve as a key internal contact, manage invoicing with QuickBooks, and ensure accurate data entry and timely communication across teams. The role emphasizes strong organizational skills, reliability, and attention to detail in a fast-paced construction environment.

Qualifications

• Experience in an administrative or office support role with reliability and follow-through.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of QuickBooks for invoices, customer/vendor records, and basic bookkeeping.

Responsibilities

• Oversee daily office administration, including scheduling and document organization.
• Coordinate and track routine administrative processes to ensure timely completion.
• Maintain organized files and records for internal reporting and documentation.
• Serve as a professional contact for internal requests, inquiries, and follow-ups.
• Support operational efficiency by identifying improvements and assisting with logistics.

Skills

Administrative experience

Microsoft Office

Data entry

Organizational skills

Communication skills

Hybrid work adaptability

Customer/vendor management

Education

Associates degree or higher in Business Administration, Accounting, Finance, Office Administration

Tools

QuickBooks

Job description

C Stephens Construction Management, Inc. in Arcadia, FL is seeking an Office Manager to coordinate daily operations, support administrative workflows, and maintain organized records in a hybrid work setting.

You will serve as a key internal contact, manage invoicing with QuickBooks, and ensure accurate data entry and timely communication across teams. The role emphasizes strong organizational skills, reliability, and attention to detail in a fast-paced construction environment.